8-26+Notes


 * Issue/Process || Expected Outcome || Lead || Time ||
 * ** Review of agenda, Project Updates ** || ** Common understanding, Identification of additional items **** (Questions/Actions are listed below in red) **


 * ** || ** Evan & Others ** || ** 15 ** ||
 * Recording of the Meeting from the AM

• Iowa Core - leave the foundations module - will not be put on DE server. Transition process - modules put into online system module server. New address will be an AEA neutral address. Self-guided module. Can be done individually or with group. Will also be part of a larger PD sequence. PD development team has been working on Iowa Core Mock-up. Prof Dev consultants have some experience with using Moodle - also helping support them with doing structure, adding images, etc. Would eventually like to add forums, collaborative working spaces, further online lessons for teachers to go through. Also working on Alignment. If IC members from your AEA would like to be a part and get training on Lesson Builder or other supports, let Evan know. Adobe Captivate - cheaper than Lesson Builder.

• Instructional Coaching - Deb V and Evan have worked with statewide team. September meeting - identify work teams. Group has set a year time-line for themselves.

• Educational Impact - Susan Schrader (AEA 11 media) met with them. Lynn has information if anyone would like to see it - a lot of video content and other instructional materials. Resource could be used for rapid online learning development. How will it be decided what type of resources will be useful. How do we make connections between media service directors group, IC group, and council regarding the best resources. What is mechanism for getting media service directors resource suggestions to PD teams? Maybe some of the pd groups should bring the resource suggestions to the media service directors - it should go both ways. Sustainability needs to be considered. Can ARRA $ be put towards that. Project partnership with PBS. Video assets mostly for students, some PD, goal is for teachers to use to provide content to students - not specifically PD. Need to come back to question about how to get communication from one group to another. There will be products that directly impact our work and we need to know about it.

• 103B - up and online starting August 8. Over 1000 completed trainings. Questions - how often, who needs to take, if you don't take it - what happens. Email sent from Evan updating. DIscussion about PD layers should be done statewide. The system was set up to print certificates, but instructions said it was not - caused some confusion - instructions have been sent correcting this.

• Mandatory Reporter - IA Dept of Public Health approves the curriculum so it meets guidelines. Two concerns - it has to be 2 hours or more in length, has to be 50-50 split with child abuse and dependent adult abuse. In process of updating currently. Transition will happen in September. Will not affect users other than the time updates that have been added to it. || • Registration printing certificates - transcripts - planning on revamping security - users will set up a passcode - use ss# or drivers license # or new passcode. Must use ss# for credits. Don't show grades on course history currently. Discussion if unofficial transcript should show grades - free to get first set of transcripts (3 copies), $10 for reprint. C states that class is successfully completed. Students are not issued grade until evaluation survey is completed. Can we hold up a grade for an evaluation legally? No. System allows payment for MC and Visa - should we allow an additional credit card - no. Admin can disable a student from registering currently - future registrations can be put on hold until acct is paid in full. Manually done - not required of system. If credit card info is incorrect, registration is not complete. Automated email to users when accts are merged - should we do an email follow-up - not necessary. Ability to run a user activity report log - what exactly is wanted? The unofficial transcript serves as that. Maintaining records for students - from initial start up of online system. Onsite tech support is available - what type of assistance is expected? User is trying to register and is having trouble - user could call and there would be staff available to answer questions. What if it is during class? Not a registration questions. That will be discussed further. Instructor accts are created by administrators - automatic in system. Checking pre-requisites will probably not be able to be put in the system - that will need to be dealt with manually. Ability to finalize (transcribe) individual registered students for an offering - means putting into a transcript - instructors go online and put in the grade for each student. Payment will always be with credit card or will POs be accepted - build the POs into the system. The AEA Online page will be identified - it will not have the Heartland logo. The features will look the same. Still looking at Oct 31 for this to be complete.
 * **AEA Sharing of Current/Upcoming Projects** || Share || **All** || **45** ||
 * Evan Abbey - goal to keep in touch to offer needed support; Nancy Movall - ARRA grant; Sharon Kurns - internally - new staff taking Moodle courses, opening session via webinar; Deb Versteeg AEA 267 - new IEP training, video creation and streaming; Lynn McCartney - internally working on TQ and learning teams, Iowa Core assets on Moodle; Sherry Sines - Grant Wood AEA - working on IEP training, internal PD for new employees online; Katie Gavin - Great Prairie AEA - EduVision, tech coaches working with districts, sent staff to Google; Vic Jaras - DE - tech task force on state board - move towards online learning for kids, working on Adobe Connect Pro; Jon Wibbels - NW AEA - Pam Berry and John are sharing duties with online council; Diane Jackson - Prairie Lakes AEA - took Sandy's place on council, EduVision; Judy Griffin - Green Hills AEA - encourage AEA staff to put content online, teaching Google tools; Sue Swartz - DE - learning and using distance technology options; Tiffany DeJager - IPTV - Moodle installation for Iowa Learning Online - create online pd for IEP courses and other courses; Gwen Nagel - discussing technology within the State of Iowa - recommendations for policy; Rhonda Sheeley - Keystone AEA - one-to-one schools; Geri McMahon - Board of Ed Examiners - works with license renewals, also working with colleges for online work; Trista Peitzmann - IPTV - distance education (ICN), Raising Readers, early literacy courses; Jean Cross - Drake School of Ed - training instructors to teach online; Julie Alfaro - AEA 9 - AIW coach for state, works with Cindy Swanson; Kathy Lockard - via Adobe Connect Pro. ||
 * ** Transition Process Update ** || ** Inform, Discuss ** || ** Evan ** || ** 45 ** ||
 * For an overview of the transition plan, visit here.

When? Looking at November - in stages. Registration system hopefully done by November. License renewal process - assembling advisory committee (3 month process).

• 28E Sharon and Evan have sat in on attorney meetings. Agreement stating these AEAs are working together. Language is AEA neutral regarding host AEA. Legal issues will be discussed into January/February. Marketing, license renewal, moodle can still be done. Hiring may be held up. Instructional design support is important to get done. Attorney has asked about the official name. Proposed above in red. Suggested to make official name **Iowa Online Prof Dev System**. Everyone was in favor of the change. Proposed branded name - communications directors want to make sure it fits in branding efforts. Suggested brand name - **Iowa PD Online**. Possible confusion with Iowa Learning Online Prof Dev through IPTV/DE. Find ways to communicate and advertise to teachers other offerings that are out there. The brand name decision will be placed on the next meeting's agenda. Requirement to have official governing council with 28E. More involved with finances. This is separate from advisory council. The chief admins have to decide how to appoint that council.
 * Is "Statewide Online Professional Development System" ok for the official name? Is AEA Online an acceptable short name? **

• Website/Marketing SOCS vs. Joomla Create a centralized web presence. Communication directors state it's important to have the AEA website as the official umbrella of the Iowa Online Prof Dev System. SOCS is limiting as to what you can do with it. Links on left can't change currently and can't change banner at the top. Evan would like to link the short brand name into the banner. SOCS doesn't allow easy changes. Heartland web manager suggested Joomla (the DE currently uses Joomla). The Comm Directors are thinking of changing their website mid-year. Joomla can be made to look structurally like the Iowa AEA website. Evan would like prominent location for offerings, training system, EduVision, modules, webinars, communities. Also a place for resources - listing resources available for teachers. A common collection site for specialty groups (science consultants, etc). Evan will send mock up out when he completes. Comm Directors suggest a welcome video on the homepage. Also links answering questions - i.e., Survey "Are you ready for an online course?" Have an About Us page, Features category, News category, Partners category. Link back to Iowaaea.org. Joomla can have content posters. SOCS also allows that. Evan is speaking at SAI, UEN, IASB, ICTE about online system. Let Evan know if you would like him to speak to a group.

• Licensure Approval Board needs to know that a plan will be submitted to put on the agenda. Give Evan feedback by Monday. Advisory Council is extension of this group. Meeting Wizard will be sent out this week. Is there a general time or day format that works to meet via distance communication? 4:00-6:00 time suggested if teachers are being involved. • Pricing Structure If you are interested in brainstorming this, let Evan know.

• Technology & Support Establishing AEA-wide moodle server. Outside support person to give 2-day training. If you have someone who would like to participate, let Evan know. No dates selected yet, possibly end of September. || PD - Ollie courses - The online learner, Tech for online learning, Instructional design for online learning, Facilitating online, Assessment, Feedback and Evaluation. Online learner - 1 credit course, for people who have never taken online course, for administrators, teachers, counselors, consultants at AEA level Technology - Adobe Captivate tutorials, good intro as to how technology can be used in online setting. If you have consultants that you would like to offer to- can be offered on Heartland server, your local server. Instructional Design - alignment, best practices Facilitating - purchasing from Florida Virtual Schools Assessment, Feedback and Evaluation - goal to be offered by summer 2011. Total of 9 credits for the 5 Ollie courses. (1 for the first, 2 for the rest) Decide how to offer for teachers. Cadre of trained facilitators - Phase I - AEA consultants and UEN personnel; Phase II - Content-specific consultants and teachers Statewide Repository System Learning Content Management system - in place with Moodle Learning Management System Video - EduVision: purchase content, develop content (work with DE for IC/common core), collectively locate and post high-quality, free resources - hopefully every AEA will agree with using the EduVision Huge support for ARRA grant. Credit/component recovery Prof Dev - facilitation (Ollie) course Repository content: Gateway courses, shelter-care transition course, Sioux City's component recovery content; CAMI - Reading, math, science, social studies units developed with career focus; World Languages Statewide Pricing - APEX, Plato, other Align the work to IC/common core Establish content-specific review committee Develop content and modules Develop program/pd to continually improve content and courses to sustain quality and alignment with IC/common core Develop content and modules that support career and interest development Development program/pd to continually improve content and courses $1.5 million for purchase/dev of content and repository $.5 million for prof dev ||
 * **ARRA Grant** || **Inform, Discuss** || **Nancy** || **30** ||
 * Focus - PD: increase cadre of teachers who can teach online, increase # of teachers who can facilitate online learning, Repository: content online, learning objects online, video online, Component/Credit Recovery:PD, Repository, statewide pricing.
 * **Intel TEACH Elements Courses** || **Inform, Discuss, Next Steps** || **Sue, Evan** || **20** ||
 * Recording of the Meeting from the PM

Sue shared the current status of the grant, which she is re-writing to reflect the AEA pooling of their money together to develop the online Elements courses. Evan asked if the council could spend money on the cost of training the instructors in the online facilitation necessary to offer those courses. Sue mentioned it was not. Vic suggested that the council used it on technology, such as Lesson Builder and Captivate, in addition to reimbursement for hours spent in development. The council agreed. Sue will check to see if this is an acceptable way to spend money with the grant. Update: Sue and Evan will meet with Intel officials in September to discuss this option.

Evan shared with the council the current Elements:Project-Based Approach course, being developed primarily by Denise Krefting. Currently, there are 2 steps left to completion of the course. 1) Denise asked the Iowa Core PD team to look at the alignment of the PD with the overall vision for Iowa Core PD. 2) The tab feature to the course has some technical issues that need to be resolved. Evan said the course would be ready in about 3 weeks for AEAs to use. Sue mentioned that Peter Holly (sp?) was hired to not only do the alignment of the face-to-face "Teaching with Technology" course, but also the online courses as well. She will visit with Peter before the council shares the Elements courses with him. || Reviewing 2010-11 Goals & Action Steps Discuss results of advisory council meeting Update on transition process ||
 * **Review 2009-10 Goals** || **Discuss** || **Evan** || **30** ||
 * Goal Brainstorming session ||
 * **Plan 2010-11 Goals & Action Steps** || **Discuss, Next Steps** || **Small Groups** || **90** ||
 * Goal Brainstorming session ||
 * **Project Manager Expectations** || **Discuss, Next Steps** || **Evan** || **30** ||
 * Did not get to this ||
 * ** Closing ** || ** What needs to be communicated? **
 * Future agenda items? ** || ** Evan ** || ** 5 ** ||
 * Items on the next agenda include: