9-21+Notes


 * Issue/Process || Expected Outcome || Lead || Time ||
 * **Review of agenda** || **Common understanding, Identification of additional items** ||  || **5** ||
 * Present at the meeting were Brian Unruh (267), Sandy Spangler (8), Evan Abbey (11), Kathy Lockard (14), Katie Gavin (GPAEA), Gwen Nagel (DE), and Arlan Thorson (ILO). ||
 * **Review of 09-10 Action Plan from Wiki** || **Review** || **Evan** || **10** ||
 * Evan shared with the group members that the action plan developed at the 8/27 meeting was now posted on the wiki. The steps were listed chronologically so as to see what would be the overall plan for the year. It was discussed that the council would have a mid-year analysis (in January) of the steps and determine the next appropriate action steps for the spring. ||
 * ** Moodle Server Poll Results ** || **Inform, Discuss** || **Andy, Rhonda** || **15** ||
 * Evan mentioned that everyone had received an email from Andy with the link for a survey on AEA moodle servers. Every AEA needs to finish the survey one time by the October 15 meeting. Council members from the same AEA should coordinate to make sure that the survey is only completed once.

As a result, discussion about the server results was postponed until the October meeting. ||
 * **DE Moodle Server Update, Interim Administrator Discussion** || **Inform, Discuss, Next Steps** || **Vic, Evan & Gwen** || **25** ||
 * Evan & Gwen met with Bryan Bauer and Tiffany DeJaeger (IPTV) about the moodle server used by ILO. It was proposed that the online council would be able to use the server (with their own partition) provided that the council would administer the server. This includes 1) handling course creation, user accounts, and registration, 2) maintaining Moodle server software and updates, and 3) maintaining server software and updates, including the operating system and webservice software. Changes could be done either through tunneling in via a VPN, or through a request process to DAS.

Evan expressed some concerns that, while the solution was a free offering for the council, the structure of access to the server might make it difficult for the council to make immediate changes. The discussion of the server was postponed until October for fuller participation.

UPDATE: Tiffany emailed the specifications for the DE server.  Hewlett Packard ProLiant DL360-G5 Dual Core Intel XEON L5240 (3.0Ghz, 1333 FSB) 4GB RAM 4 - 72GB 10K RPM hard drives Redundant Hot Plug power supplies ||
 * **Update from state (joint) directors meeting** || **Inform** || **Sandy & Rhonda** || **10** ||
 * Sandy, Sharon & Rhonda were unable to be on the agenda of the September Joint Directors Meeting, but are on the agenda for the October meeting. ||
 * ** Rationale, Job Description, and Workflow Discussion, Preparation for Chief Administrator Proposal ** || **Inform, Discuss, Next Steps** || **Evan, Sharon, Andy** || **45** ||
 * Evan shared with the group a draft of proposed positions for the statewide team created by council members.

The proposal includes descriptions for a project manager, instructional designers, and programmers, as well as an overall rationale as to why the positions are necessary. Evan mentioned that given the quick turnaround (the chief administrator meeting was later that week), that this was likely to be a multiple step revision process, and the feedback from the chiefs would be critical.

Overall, the members in attendance felt the proposals were in step with their vision of these positions. The following suggestions were made and will be added to the proposal:

• Brian suggested specifically mentioning the role of the project manager with the council's online communities project. • Several council members asked that the project manager would have ongoing communication with the state media service directors, as well as LEAs about online learning. • Brian suggested using language that showed the connection of the team's work to the Iowa Core. • Sandy mentioned that it was important for the council to reinforce that there would be equitable distribution and access of the team members for each AEA, as this was a priority of several chief administrators. • It was determined by the council members that, in respect to online courses being held on the online server, the online council would have ultimate say over whether a course would be approved or not, but could delegate those responsibilities to the project manager. • Brian and Sandy mentioned a bigger discussion will need to be held about sustaining the funding for these positions, including looking at comparative costs. Sandy referred to similar positions being created for special education amongst all the AEAs, and the possibility of a funding structure could be taken from them. Evan mentioned that the chief administrators had some discussion about that topic as well. • Sandy suggested the instructional designers would also be able to offer local support for AEAs. • It was determined by council members that it should be worded the instructional designers would work collaboratively with content experts in the creation of modules. || Future agenda items? Plan to set future dates** ||  || **5** || • Stakeholder Communication discussion (Brian) • Moodle Server Poll results (Andy) • Moodle Server Update, Interim Administrator Discussion (Vic, Evan) • Feedback from the chief administrators (Evan & Sharon) • Inform about what online learning pedagogical training opportunities already exist, develop plan for marketing opportunities (Judy & Gwen) • Gather issues/concerns from OLC in regard to: Registration, Financial, Technical, Logistical issues concerning: mandatory training, workshops/tutorials, courses for credit (Sandy & Kathy) • Discuss usage of Iowa Learns website (Evan, Sandy & Kathy) ||
 * ** Stakeholder Communication Discussion ** || **Discuss, Next Steps** || **Brian** || **45** ||
 * Brian, who will be leading the discussion, requested an opportunity to visit with Sharon about the topic and future steps. The discussion was postponed until the October meeting. ||
 * **Closing** || **What needs to be communicated?
 * Next meeting (October 15) will include (lead in parentheses):