4-22+Notes

** || ** Common understanding, Identification of additional items **** (Questions/Actions are listed below in red) ** || ** Evan ** || ** 20 ** ||
 * Issue/Process || Expected Outcome || Lead || Time ||
 * ** Review of agenda, Announcement
 * Recording for this session is at []

• Current projects update (see link for descriptions of each project)
 * Announcements:**

- Iowa Core Curriculum module is finished. It is awaiting a meeting with DE representatives to do final proofreading and determine rollout. Sue is working with the rollout. Under the current projects link. Evan will send email when he hears from Deb that it is ready. - AEA 1 consultants Deb Henkes and Norma Thiese are developing a Digital Citizenship module for students in Moodle (& Lesson Builder). The timeline is unknown now - hopefully ready by fall. - Deb V. is working with Kim Swartz on developing online content for Instructional Coaching If you have personnel who would like to put similar content online, contact Deb. Meet in May for brainstorming session. - Andy is working on a technology integration webinar series to be offered for credit For 10-11 school year. - Grant Wood is working with Matt & Eric Townsley on developing an online standards-based grading course Sherry is a good contact for any questions. Teachers across the state are familiar with Matt and Eric and may be interested in taking their course. - (Brian) Every Student Counts - share with those interested. Try to coordinate face-to-face to go over the thoughts behind the project. Moving forward - already in Moodle. Should be simple to share it. If AEAs are interested, should contact Brian or Jeff. - Evan will acquire the Intel Project-Based Learning training and place that into Moodle End of May training. Online content available similar to what is on DVD. Free for states who want to use. Meeting April 30 set up with Intel. Can request DVD from Intel. Training will supplement that. Evan's understanding is the content is online ready to use. 3 reps from AEA may attend the meeting. May 24 - 27. - Evan will begin work on the 103B module May 3. His first step will be to have a meeting with content experts. ** Let Evan know if your AEA will have a content expert taking part in the module development by Friday, April 30. ** Our goal is to work intensively May and June and have it ready by fall. - Evan is posting summer courses at the IowaLearns website. **Please let Evan know if there are online courses at your AEA that can be posted there.** You can give the link out to teachers. The website gives information on courses. Has a link that goes back to each AEAs website. ||
 * ** Determine Host for Statewide System ** || ** Discuss, Decide ** || ** All ** || ** 60 ** ||
 * Heartland AEA Proposal

Mississippi Bend Proposal

Criteria was determined at last meeting. Putting together the proposal brought up many questions. Heartland - tech director, chief of operations, business manager, programmer all involved. Feels Heartland can provide the support. 4D is our UR software. Programming would need to be done to meet criteria - could be ready by July 1. Converting admin functions to web access is big ticket item. Statewide license for 4D important to note. Cost for those enhancements - $150 hr for programming. Aren't interested in profit but costs need to be covered. Look at every year to decide if it is working for us and to determine if adjustments need to be made. Make sure good business practices are followed and develop formal agreements. This system was developed for Heartland, and no charges would be made to AEAs for work previously done - just for what will be needed for enhancements for the statewide system. A plus is programmers are on-site for any adjustments that need to be made. Time and funding will be needed to get everything done on that list. Cost for moving admin functions to web base is estimated at 80 hours x $150. Please understand that these figures are estimated. The AEA system is not now a legal entity as the statewide online system. No federal ID # for the statewide online system. Geri states the BOEE does not have requirements on that. There is no grant money involved in this project. What seems to be the biggest obstacle - possibly some tech aspects - all must be moved to new server. Also the legal aspect of moving the current system (mandatory trainings) which were developed at 11 - not sure how all that should work. Heartland is willing to work through all issues to make the statewide system work.

AEA 9 Mississippi Bend - $12,975 anticipated to cover needs to manage system. SolutionWare - they were able to translate costs effectively, they do a statewide system in Michigan. Costs are separate from current SolutionWare - purely the online costs with no profit. Their sub fee is $7195 for two years, $1000 for phone support. Moodle interface - wouldn't use SolutionWare for that. Timeframe - could be implemented immediately. Network capacity - enough room on Moodle server - 200 MB bandwith - continual upgrade. 2 yr agreement with SolutionWare - how open will they be to a 3 yr commitment. Have been assured they are willing to work with the state for whatever is needed. AEA 9 has worked with SolutionWare for 7 years. Technical support included in subscription fee? Support is available 8:30 - 5:00 M-F and is part of subscription fee. 9 and 11 were thanked for all the hard work in preparing the proposals. Personnel costs - would be roughly the same for both AEAs. Difference may be in that tech supports come directly from 11 as opposed from an outside source at 9.

Thoughts - agreed to keep personnel costs out of the decision was general consensus. The host AEA will make a recommendation regarding personnel costs and that is what the council will look at for their decision in funding that. It was agreed that those costs should be looked at annually. 11 - to get up and going - $10,000 yearly + some developmental costs approx $6000 - $30,000. 9 - $13,000 and about $8000 for every year after that (at least for the 2 years).

Other potential costs - mandatory trainings already at 11, would be a cost for transferring to 9 (possibly some licensing costs as well as other unknown costs). All AEAs should send an email to Evan to vote for the host statewide system. This will give the absent AEAs the opportunity to review the meeting. The deadline will be Tuesday noon for the vote, Evan will send out reminders, and he will get the results out Tuesday afternoon. || Communication would take place in 5 areas: 1) Centralized website (leading into registration system) 2) Announcement blasts for educators (email, social media, newsletter) 3) Internal communication (wiki, listserv, comm. dept) 4) Regular committee representation (chiefs, jt. directors, media service directors) 5) Face-to-face presentations
 * **ARRA Grant for K-12 Online Education** || **Inform** || **Evan, Judy, Julie** || **20** ||
 * Met with Florida Virtual Schools and looked at product. 3 courses on online facilitation. We were able to sign up to take a closer look. Price of each module is $8000. 2 credits designed to be 30 hours. Those would be purchased by ARRA grant money. If thought to be good quality will make recommendation to purchase. Vic will share more next meeting on the specifics. ||
 * **Communication Plan** || **Inform, Discuss, Next Steps** || **Evan** || **40** ||
 * Here is the proposed plan put together by Beth Strike and Jennifer Woodley.

Any ideas of other ways to communicate, contact Evan. Evan issued an open invitation to attend the meetings with him anytime. From Judy - In addition to email blast - using social media - facebook, twitter. Evan reserved a twitter acct - AEA online - and looking into possibility of facebook page. NW has an AEA facebook page, Grant Wood and 267 also. Heartland does not at this time.

Goal #2 - 2nd line - clarify what established channels are. The BOEE would also like to be a partner there. Twitter - how to use - external audience communication. Could create an internal account.

Goal #1 1st line - common website presence that would make sense - part of Iowa AEA Online website which already generates a lot of traffic. Beth and Jennifer mentioned the chiefs want to look again at the brand. Link in iowaaea.org possibility. Want a strong brand presence so people know what it is and know where to go. Want it to be AEA neutral.

Logo - Andy worked on a logo in January. That will be a starting point for discussion of the logo. A subcommittee could be created to explore further and bring options to the group. If you are interested in participating, let Evan know. Evan will ask about a graphic artist's time to be donated at the jt. directors meeting. Name of the statewide system - maybe we don't want council in the name. Our group does not need rebranded - but what could we call the system? Visit with comm directors and ask for guidance. Something simple, descriptive, and AEA neutral and recognizable to all. If anyone would like to be a part of that discussion, let Evan know. Make it clear we are naming the system - not renaming the council.

Immediate items for the council to consider are 1) Name, 2) Logo, 3) Website Information, including the domain name. - Evan is meeting with Jerry Cochrane on April 26-7 to discuss using the www.iowaaeaonline.org website. || will be moved to next meeting's agenda || ** Discuss ** || ** All ** || ** 20 ** ||
 * **Project Manager Expectations for Council Communication**
 * @http://etherpad.com/projectmanager

2 Summer Conference Opportunities • Oklahoma Moodle Moot - June 7-9, $99, $75 for preconference • Florida Virtual School Virtual Leadership Academy - July 21-22, $995

Oklahoma - Evan is interested in seeing how the support/structure works. Florida - goes through a lot of administrative things. It's an opportunity that Evan feels would be very beneficial. Budget permitting - do we feel these are good opportunities? Discussion was that the Florida opportunity would be the top recommendation. Recommendation is on the table that we look at budget accommodating Evan attending specifically the Florida conference. Support for that. || Future agenda items? **
 * ** Closing ** || ** What needs to be communicated?

Evan will send results on the host system Tuesday afternoon. || ** Evan ** || ** 5 ** ||
 * Items on the May agenda include

Evan will send email for those interested in participating in the discussion for the funding structure. Will talk about communication plan. • Funding Structure for System • Report on Communication Plan (including name, logo) • Iowa Core Formative Assessment support, discussion with Colleen Anderson • PBS Teacherline course discussion ||