5-20+Notes

** || ** Common understanding, Identification of additional items **** (Questions/Actions are listed below in red) ** || ** Evan ** || ** 40 ** ||
 * Issue/Process || Expected Outcome || Lead || Time ||
 * ** Review of agenda, Announcement
 * **Recording for 1st half of the meeting (Announcements)

Announcements:**

- Iowa Core Curriculum module is finished. It is awaiting a meeting with DE representatives to do final proofreading and determine rollout. Waiting for where it will be hosted. Evan will send email as soon as the URL can be released. - Deb V. is working with Kim Swartz on developing online content for Instructional Coaching. They are planning on developing an overview module incorporating Jim Knight's work. There is discussion about how to do this internally (AEA consultants) and externally (LEA consultants). Kim and Deb will meet with coaching group June 3 and talk about how committee would like to use online learning. Kim interested in creating overview of instructional coaching. - Brian Unruh and Jeff Strike will be demonstrating the online Every Student Counts module (EIEIO) with a team of math consultants across the state involved in Every Student Counts. They will look at the possibility of offering the module statewide, and if there are some modifications to the module that we would like to do on a statewide effort. Excited about the project. Set a meeting with ESC statewide team to look at module closely. Make a determination to see how to use on a statewide basis. Statewide system would give tech support and put on statewide server. 267 will pilot this and possibly Green Hills. Math consultants will look at sometime in the fall. - The Media Service Directors approved purchase of the Florida Virtual School facilitation modules (1, 2, and 3). Once final approval for the ARRA grant has been secured, Evan will purchase the content and place it on the statewide server. Use to help schools build capacity to offer courses online. Once we have them, a demonstration will be offered. - Evaluator 3 training will take a different approach of having several options for evaluators. **Are there preliminary thoughts about offering some of those options online?** Will there be online initiatives. Evaluator 1 has been face-to-face and is moving to online only. Only administrators with previous online experience were allowed to take it online this past year. Evaluator 3 will be very different - in the initial application to be trainer - asks for people to have experience in web CT. Next step a group needs to visit with Matt to see what the vision is. Make sure AEA people are trained for what they may need to do. Looking forward to online options for Evaluator training. Questions for Matt - more information about evaluator 1; as others roll out, will they be put online? - Grant Wood will be hosting a webinar series next year. Also, there is interest among some ITEC board members as well as IDLA to offer webinars as well. This is one of the areas of online learning that we have discussed having systemic provision of services for educators. **What systemic ways should we think about offering/marketing webinars for teachers?** 10 hours of webinar set up on technology integration topics. IDLA meeting on June 10 - they want to offer webinars as well. Potential for collaboration between the 3 groups to work together. Online council could host - someone needs to advertise and provide registration and recruit presenters. May be put on statewide system at a later time. Think about a way to organize the webinar offerings in one spot. Eduvision is something the media directors are looking at. The webinars from Adobe Connect Pro can be loaded into that. DE has been discussing using the ItunesU. Sally is working with Eduvision for statewide pricing - and schools could have own components. Evan will talk to Brian and Jerry about PHP motion. Brian would like Evan to talk to Deb and Justin more too. Evan will contact Justin. Sharon feels that anything we can do to share webinars statewide would be a huge potential for the people we serve. The council will look for ways to partner with ITEC and IDLA. - Evan and Sue met with officials from Intel about the Intel Project-Based Learning training. There are several different trainings involved, including a series of online courses (called the Elements series). Evan is placing the first 2 courses into the Moodle System (Problem-Based Approaches and Assessment). This will be available for AEAs to use. **Do we have a plan to make this available statewide?** Flash-based modules. Can be done in teacherless environment. Others have used as a facilitator module. Each module is set up to be a one credit course. 15-16 hrs. Evan is in the process of putting first 2 courses in Moodle system. Writing $75,000 grant to support training next week. Number of participants can be counted through Intel system. Guaranteeing to train 1000 teachers statewide through this grant. Try to do this in a coordinated statewide way. Evan thinks it does a good job in following the Iowa Core Curriculum. Can the Assessment and Learning group take a look at the Assessment portion - and that can be arranged. Leadership is one of the other components. If we offer these as fully online courses, that might open the possibility to have a consultant or two offer it statewide. How could we best roll it out as a state next year. - Evan has placed the two courses for Accessible Instructional Materials into Moodle. The statewide assistive tech team recommends using the modules as courses for teachers and would like training in facilitation. **As a council, how should we respond to requests like this?** Evan will touch base with the special ed directors. Use the Florida modules for the training for Iowa teachers to prepare them for online teaching. Provide as an elective course or as required training for a certain group of people. Until we hire an instructional designer, we can't roll this out very well. We will have capacity to offer this to more consultants once the instructional designers are hired. The ARRA grant was for K-12 learning. If we go to extent to say we would like to hire someone to teach module, there would have to be discussion with the grant people. Come back to this topic at another meeting. Evan will talk with the special ed directors. How can we support the training - figure that piece out. - There have been discussions about how as a state we are offering paraeducator training. Several AEAs are using online trainings (some home-grown, some from other institutions). There will be some discussion about this at the upcoming license renewal coordinator meeting. **Are there benefits to doing the paraeducator training statewide online that are worth us pursuing?** ||
 * ** Transition Process Update ** || ** Inform, Discuss ** || ** Sharon, Evan ** || ** 30 ** ||
 * Recording for Second Half of the meeting

Transition Plan Review the above plan... Registration - Lori Thelan is the programmer. Could we get one contact person from each AEA to ask questions of as concerns come up, so we don't have to wait a month for a meeting. Some questions are listed under Registration. Hybrid courses - must be a clear way to communicate a possibility of a face-to-face requirement of the course. Do we want to include hybrid courses in the system? Could we put a place on statewide system to link for hybrid courses back to individual AEA? It was previously discussed that only courses that were 100% online would be included in the statewide system. Define hybrid ... having to be physically present to complete the course. As defined that way - those types of courses will not be put on statewide training. There could be a component of meeting electronically - polycom, skype, etc. Site-based courses - if site-based course offered with specific district - would that go through local AEA or statewide system. Do we list these courses on the statewide system? All license renewal coordinators should have input on this discussion. Purchase orders - should consider what the cost is. Sharon will get an estimate of costs involved from the business office. Some discussion was that the statewide system is looking to be service oriented - therefore POs should be accepted. There was past discussion that credit cards would be more effective and stream-lined. AEAs want individualized reports - want to be able to sort records by AEA or by districts. Cancellation policy? Some AEAs don't charge any fee for cancellation, one AEA charges $25 to cancel. The advisory group needs to set a policy. Currently different contracts are held with the graduate institutions and each AEA. The graduate institutions need to come up with one fee for the statewide fee. Just wanted to let everyone be informed of that. The advisory group (with input of license renewal coordinators) will need to determine which institutions will be used. We need to look at how set-ups need to be made with each university. Course proposals - if we would wait on putting that online - would that be acceptable? Discussion was yes. Grading - advisory committee would look at that. Password system? SS# or DL# would be user name - and individuals could make up password. Discussion that SS#'s are not a good idea as user names. Some people are very uncomfortable using their SS#. Rethink use of SS#. Sharon - when questions arise - use contacts from BOEE website or designate a contact from each AEA? Or ask all questions of the advisory council? How soon can an advisory council be formed? Advisory Council - (see transition plan) - consider a fair balance of gender, roles with AEA structure, equity across the state. Online council - meet monthly as have in the past Advisory council - meet more often to start, meet less often once set-up. Under high ed - add Iowa State Need more LEA reps at the teacher level and other groups/community. (maybe pull up names that have been consumers) Get names to Evan of any potential council members Evan would like this to be finalized June 10 - if there are any concerns about the names mentioned, please talk with Evan. ||
 * 1) 3 Licensed Provider Status - Evan will put together a letter of intent.
 * **Communication Plan** || **Inform, Discuss, Next Steps** || **Evan** || **30** ||
 * Evan met with Jennifer Woodley and Beth Strike on 5/19. They met with the Communication Directors and Brent Siegrist and Robert Vittengl to look at the marketing plan. Their recommendation was to visit with the IEC to re-conceptualize the Iowa AEA Online website with the statewide system being the primary focus and the online resources included. It was not determined if the group visited with Jerry Cochrane yet.

Next steps: 1. Jennifer and Beth will meet with Lisa (graphical designer, Grant Wood) to develop a name and logo. 2. Evan will develop a hierarchy of possible content to give Lisa, who will create some mockups of the front page. 3. Evan, Brent, Beth, Jennifer, and Jerry Cochrane will meet to discuss the website usage. Evan hopes to get this going and set up quickly. To clarify - this will be discussed with the chief administrators and the communication directors. It was the chiefs recommendation to make the current Iowa AEA website the portal for all things statewide. This will get further clarification. || Module will have the following topics, based on the information prepared by the DE. • Section 103 Overview • Reasonable Force • Physical Confinement • Physical Restraint • PBIS • Crisis Intervention • 103 Conclusion
 * **Project Manager Expectations for Council Communication** || ** Discuss ** || ** All ** || ** 20 ** ||
 * @http://titanpad.com/projectmanager ||
 * **103B Module** || **Inform, Decide** || **Evan** || **25** ||
 * Content expertise = Sarah Brown, Angelisa Fynaardt, Barb Rankin

Proposed estimate for instructional design/programming = (63 hours for development, 24 hours for testing/review) = 97 hours, $3152.50 $5000 will be provided by the ARRA federal grant for Evan's work on the OLLIE summer cohort If you are not comfortable with the 3 names given (Sarah, Angelisa, Barb), or have additional names, let Evan know. Evan will continue on with this. || • 7/22!, 8/26, 9/23, 10/28, 11/23^, 12/23, 1/27, 2/24, 3/24, 4/28, 5/26, 6/23
 * **Calendar for Next Year** || **Discuss** || **Evan** || **10** ||
 * Dates for 2010-11 are:

! - I will be at the Florida Virtual School training ^ - Tuesday before Thanksgiving (only date not 4th Thursday of the month)

1. Any conflicts from the list that affect a large number of council participants? 2. Should we meet full-day, face-to-face, on the August or September meeting? What about in the spring?

Many have mentioned conflicts in June 2010 (next month) again, including for me. Evan will throw out some dates to combine the June and July meetings. Evan strongly recommends a face-to-face meeting in the fall. Please look at the August and September dates for which may work best. || Future agenda items? ** || ** Evan ** || ** 5 ** ||
 * ** Closing ** || ** What needs to be communicated?
 * Items on the next agenda include ||