6-23+notes

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 * **Review of agenda, Updates ** || **Common understanding, Identification of additional items **** (Questions/Actions are listed below in red) ** || **Evan & Others ** || **45 ** ||
 * Recording for this session is at

• Soft Chalk - Lesson Builder (Evan) Available for download from our Moodle site. We have had 29 people who have accessed the program. Currently we are setting up professional development opportunities. We manage the distribution of the password for that - sent to all media directors. Open for any AEA consultant to use. There is no one designated to support LEA people. If they have taken an OLLIE course, they would have assistance from Evan. Not a difficult program to master. Keystone is setting up half day web conference - instructor will be connecting via webinar. Evan thinks that anyone will be able to participate - he will send updates in an email. Two days of face-to-face training - need to plan for that. Tutorial on the Moodle site eventually.

• I-Evaluate (Evan, Sharon) Currently offering 2 sections of administrators and 2 sections of teachers, with another 2 sections of teachers to begin next week. *Discussion about additional teachers, and Evaluator 3. Started this May. Waiting list of at least 150 people. Matt Ludwig is finding more instructors. Evaluator 3 - nothing finalized - going to be different - core course called Rigor in the Classroom - also a menu of options to take. Instead of being directed by DE, allow the AEA to propose what they would like to do for Evaluator 3. There is a big desire to put quite a few of those online. We will continue to discuss what that is and how it will take place. The current I-evaluate courses now are very rough. Need to go through the materials and refine it. Evan has a meeting June 24 with Ed Services directors and Matt Ludwig to discuss more plans. A sample will be posted on the Moodle for Evaluator 3.

• ARRA (Nancy & Vic) Work doing with repository - being developed over the next month. Two day session next Thurs and Fri meeting with Equela on putting that together. Create a meta-data scheme, which resources will be put into it. Intention to have up by beginning of school in the fall. Remote Learner Trainer - vender using to host Moodle for districts. Training in June - different dates. Karen, Scott, Tiffany and Brian. Remote Learner date is July 25. Questions from LEAs about what level of support the AEAs will be offering. Some discussion about this at Media Services directors meeting. They are planning more discussion at their retreat meeting. LEAs also have a lack of understanding about how to access Moodle content. Temporary solution - content is mostly on ILO server - and on statewide server. If there are questions regarding hosting - direct them to Nancy. Nancy will put a page of clarification on her website and send to everybody. After next week's meeting the Media Directors will probably have a good idea of how to proceed. Communities of Practice - next step - online course being taught by a group of different people - Science, Math and LA started Monday. SocSt will start this summer. Next step - Buck Institute in late June; 2 day event in July 28-29.

• New updates for __Training System (Evan) __ Training system will be adding 4 more medication administration trainings in the next 4 weeks. Another training added the end of next week on Insulin. 3 more in the next few weeks. By July all of the med trainings will be on.

New funding structure will be in place on July 1. Administrative features to be ready Aug 1. Schools were notified of the changes May 10. 2-part funding structure. $25 for Mandatory Reporter training. That goes into effect July 1. Fee for accessing all the other trainings - district based fee. 17 trainings that will be available. Price is 50 cents per student of certified enrollment. This funding will help pay for the Instructional Designer, and will help pay for the administrative features for the districts. Double check with Communication Directors that this information has gone out. The administrators that have asked questions have said that they are excited about the new changes, understand the funding needs for it.

• Instructional Designer (Evan) Position is posted. We will be accepting applications through June 8. Interviews will be June 22 (or thereabout). Position to start August 1. Currently 11 applications started - 7 are finished. Hope to have a recommendation by June 23 on hiring. If you are available June 22 to help with the interview process, let Evan know. Hoping to send the person to the Madison conference.

• Evan (and the new instructional designer) is available for local presentations. He is participating in Keystone's June 9 Tech Fair, NWAEA/PLAEA conference on June 20, and GHAEA fall 2-day tech fair. Presentation on online teaching, some Moodle workshops, and some planning with administrators. || Will look at this in depth at August face-to-face session. No dates for August meeting yet. Most of the data is being driven by teachers at the moment. Interested in things like bullying, student conflict, parent conflict, PBIS.
 * **Prioritization Survey ** || **Discuss ** || **Evan ** || **15 ** ||
 * • If you have not done so, please finish the __prioritization survey __ . Each AEA was to have LEA participants complete the survey

__Results from survey __. ||
 * **Online Council Planning ** || **<span style="background-color: transparent; color: #000000; font-family: serif; font-size: 16px; text-align: start; text-decoration: none; vertical-align: baseline;">Discuss, Next Steps ** || **<span style="background-color: transparent; color: #000000; font-family: serif; font-size: 16px; text-align: start; text-decoration: none; vertical-align: baseline;">Evan ** || **<span style="background-color: transparent; color: #000000; font-family: serif; font-size: 16px; text-align: start; text-decoration: none; vertical-align: baseline;">40 ** ||
 * In preparation for planning for next year, here are some questions for our council to consider:

• What is our role in relation to the joint director's groups (Media, Ed Service, Special Education)? • When and how often should we meet? Do we change to the first Thursday of the month? • Do we have the right people at the table for our work? • Do we continue to use the current formats for meetings?

The function of the meetings seem to have changed from last year. This year meetings have become more information/updates. Thought of changing meeting date so it does not coincide with Chief Administrators meetings. Where does the online council's role fit in with Media, Ed Services, Sp. Ed? Evan advocates changing meeting to first Thursday of the month. Meeting format - polycom, Adobe Connect Pro, phone conference currently with once a year face-to-face session. Conversations are limited currently via Adobe Connect Pro. Due to budget restraints, monthly face-to-face online council meetings just would not work. Several appreciate the option of Adobe Connect Pro. This format works well with sharing information/update format, but not for discussion, sharing. It was shared that an Iowa Core person needs to be at the Media Services meeting to just help with the alignment. Demand for AEAs to work more closely together. Need to continue collective decision making. Do we need to have more decision making level people on the council. We are a multi-faceted organization - and need to communicate better. AEA 267 would like to keep council as a discussion/decision-making group - not information sharing. Maybe revisit original purposes of the council to shape the work. Possible alternative - could have polycom meeting on the Thursday before the Jt. Director's meeting or on Friday after the Media Services. Currently we have meetings where only half the AEAs attend - so difficult to make decisions. Not sure of the best way to deal with it. Online council has never been an independent decision group. We have to seek approval for allocation of resources and time. The online council can't make those decisions. One of the solutions to that was to create positions to make decisions such as Evan's position. Maybe need to clarify the purpose and see who needs to be at the table. Look at having some designated people able to make decisions and take action and create proposals to make purchases. Don't want to lose the license renewal coordinators in this as they look at overall pd programs, needs, how online learning fits in. Summary - recommendation to have meetings on first Thursday of month. Reconstitute overall goal and vision - first Thursday would still work. Probably no July meeting. First face-to-face will probably be in September. Evan will send emails with dates. Next meeting is June 23. Updates on summer work and other ideas for upcoming year. ||
 * **<span style="background-color: transparent; color: #000000; font-family: Optima; font-size: 13.3333px; text-align: start; text-decoration: none; vertical-align: baseline;">Closing ** || **<span style="background-color: transparent; color: #000000; font-family: Optima; font-size: 13.3333px; text-align: start; text-decoration: none; vertical-align: baseline;">What needs to be communicated? **
 * <span style="background-color: transparent; color: #000000; font-family: Optima; font-size: 13.3333px; text-align: start; text-decoration: none; vertical-align: baseline;"> Future agenda items? **
 * <span style="background-color: transparent; color: #000000; font-family: Optima; font-size: 13.3333px; text-align: start; text-decoration: none; vertical-align: baseline;">Schedule for next year? ** || **<span style="background-color: transparent; color: #000000; font-family: Optima; font-size: 13.3333px; text-align: start; text-decoration: none; vertical-align: baseline;">Evan ** || **<span style="background-color: transparent; color: #000000; font-family: Optima; font-size: 13.3333px; text-align: start; text-decoration: none; vertical-align: baseline;">5 ** ||