7-14+Notes

** || ** Common understanding, Identification of additional items **** (Questions/Actions are listed below in red) ** || ** Evan & Others ** || ** 30 ** ||
 * Issue/Process || Expected Outcome || Lead || Time ||
 * ** Review of agenda, Project Updates
 * Recording for today's meeting at @http://iowaec.na4.acrobat.com/p91876266/

• Iowa Core Professional Development - Interested in a sequence of online prof dev. There would be some content in Moodle. Also facilitation guides for the local leader. There would be some online lessons and activities. Iowa Core foundation module - lesson integrates some video clips, etc. Lengthy module - looking at smaller modules that would be part of a sequence - somewhat like a course. Evan has used Lesson Builder - a simple program to use. Would also like some instruction and support with Moodle. Brought up question of how to go forward. Drafted a summary of what they would like to do and are submitting that to Cindy Yelick for review.

• Assessment for Learning - Subcommittee headed up by Colleen Anderson from the DE. They are further along in their development. Lots of content in Moodle. Hasn't been structured into a sequence of prof dev yet. Some schools will be starting in August with Assessment for Learning. Phase 2 would be to make it more of an online learning experience. Traditionally a school prof dev calendar is sporadic - one of the difficulties is between meetings it is difficult to facilitate meetings, etc. Some schools might be set up for taking face-to-face. Online prof dev helps because teachers can complete modules on their own between sessions. Phase 2 is a process to work on over the coming year. Sue Schwartz has agreed to help support in some part. Evan will also offer assistance to Sue.

• Instructional Coaching - The instructional coaching team has broken into sub-committees and they are working with Deb Versteeg to develop professional development materials. That will be a project for the entire 2010-11 school year. Deb and Evan have met with Instr Coaching team. They are making progress to getting online resources and prof dev ready. They are looking at different aspects of Instr Coaching. They would like some focused lessons that are interactive. Deb has agreed to work with them and Evan will assist Deb. This process will be over the 2010-11 school year. Kim Schwartz (267) - she and Deb V are going to visit with Barb Chambers.

• 103B Module - The training is currently being developed. You can see the draft of the training at [] Corporal punishment and restraint in school. Goal to be up and ready by August 1 for training. Will be on training server. Certificate for training. Mark Howard is assigned to work on this. Draft available at http://training3.aea11.k12.ia.us. Subcommittee working on this as well. Evan will send email to each AEA rep for online training with password info and updated instructions.

• Evaluator 1, 2, and 3 - Evan is working with Lou Howell & Carol Lensing on an online Evaluator 1-2 course to be ready in the spring. Evan is also in discussion with Rob Brookhart on a hybrid Evaluator 3 course. Goal is to create putting 1 and 2 together as an online course by January. Looking at having it be a facilitated course, conversation with colleagues. Some questions about flexibility. The number of people taking 1 and 2 will probably decrease quite a bit. Lou has space on Moodle server and is putting together that course. 1 and 2 for evaluation of administrators, not teachers. Evan will assist if they want to develop one for teachers. A lot of questions at license renewal meeting. If you have questions about the training, ask Matt or Evan. Some talk about Evaluator 3. Centralized component - all evaluators will take and then a menu of options. Discussion about making it online or hybrid. Fierce Conversations trainings is an item on the menu. Rob is interested in doing a hybrid. || • Finances - Currently working with Dave King (AEA 11 Director of Finances and Business Services), Steve Prall (AEA 11 Chief of Operations), and Arletta Dawson (AEA 11 Director of Technology), as well as Greg Wilcox (AEA 11 Legal Support). We are putting together a 28E financial structure for the statewide system. This will include an understanding of the costs associated (with personnel, technology, record-keeping, etc), the revenues to be gained, and the method (formula) for funds to be redistributed to AEAs in a surplus (or gathered from AEAs in a shortfall). Chiefs wanted to get an attorney to help with creating a structure. Came up with a 28E agreement. Entered into by all AEAs, overall structure that would have a board responsible for making decisions with finance. Also issues about who owns what. Have had some attorney meetings. It make take awhile to get the 28E agreement in place, but we have the go ahead to continue moving forward. Working on getting the registration system ready by fall. Dave King, Steve Prall, Arletta Dawson, Greg Wilcox - went over some issues such as concept of intellectual property rights. If things were to dissolve, that every AEA would have access to those materials. There is a request for a 5-person Governance structure consisting of 2 AEA business/finance directors, 1 AEA Ed Services/PD director, 1 AEA director of technology, and 1 AEA chief administrator that would make budgetary decisions for the council. This is different than the advisory committee - this is the operational side. One internal friction point is there is not a smooth process going from decision from council to get approval from the chiefs (usually took at least 2 months) so this governance structure would help make this process more efficient. Evan will return to this topic in August. Dave is going to visit with other AEA financial officers and chiefs will be consulted about selecting members. It seems to make sense to take the time to do this properly right now to avoid any problematic issues in the future. A lot of concerns about not making mistakes. Updates coming by emails.
 * ** Transition Process Update ** || ** Inform, Discuss ** || ** Evan ** || ** 30 ** ||
 * For an overview of the transition plan, visit here.

• Support - Additional support positions remain to be filled until the financial structure of the system is finalized. Evan is in the process of looking for temporary revenue streams to support interim projects. Asked for funds in April - Evan was denied until finances could be determined. Kind of waiting now. Iowa Core grant money may be a possibility. Evan would like the 2-3 support positions to be filled by winter. Advocate with your chiefs for support. • Marketing - Evan is working with the AEA communication directors as well as Jerry Cochrane from the IEC. It was recommended by the AEA communication directors that the statewide system site would be connected to [] instead of []. The communication directors also did not want to create a branded name for the system, but rather wanted to converge brands from different AEA initiatives. Found out at June meeting that they recommended the content on iowaaea.org website. This is the more public relations website. The conversation was relayed to Evan that they are thinking of redoing that website and that the statewide system would have a large portion of that website. Evan has access now to that website. Now the information will be a link on their page to our page. Evan's concerns are that they use Socks - website dev program that is pretty easy to use but limited. It's possible another vender will be available. Unfortunately may not be ready until Feb or March. Might have to create a temp website. Not sure that current iowaaeaonline website has enough traffic. A lot of work to let school districts know that the online prof dev will be located in the one location. Evan is concentrating on that website currently. • Technology - Evan is working with AEA 11 to have the statewide Moodle server available this fall. Evan would also like a place (server?) to begin hosting the AEA modules that have been created. Evan created modules on PBS and online learning communities - smaller - 15-30 pages - an hour's worth of time. It would be easier to inform people that modules are up and ready to go.

• Registration - Hope to have it up and running by fall. Some decisions need to be made by advisory committee. • Licensure/BoEE - Have advisory council meet - Evan will set up meeting for August. Look at what task is and start the work of looking at policies, and development of policies. May need to communicate that online classes are continuing while the transitions are taking place. Sharon will look into sending out a communication to clarify. If you have individuals that would like to offer courses, feel free to tell them to contact Evan and he will provide assistance. Don't let anyone think they cannot do a course. || Iowa is the 14th state Intel is working with. Thinking with Technology - face to face training that Intel offers. That is the train the trainer model. There is another series called Elements that is online. One concern from May meeting - State had agreed to deliver the training to 1000 teachers during the 10-11 school year. Would result in each AEA delivering training to 110 teachers. How do we train 110 teachers. At first thought to be done through the Thinking series - but can be done with either Thinking series or Elements series. Elements series is probably more applicable. Concerns about Thinking series fitting in with larger picture of Iowa Core. The DE met and would like a subcommittee to look at the Thinking series and Iowa Core and make a connection. DE is looking at someone to lead that work. If interested, let Evan know. Element series has 4 courses that would be 1 credit - the first 2 Intel classes have already been released - Project-based learning classroom; 2nd - assessment. Those 2 are in process of being put on server. 3rd one - Collaboration - students collaborating. 4th - ready by end of Dec - Leadership - for admin. How to see if learning is taking place and how to help make sure project-based learning is working. There is a portion of the project-based elements courses made specially for the one-to-one schools. Concerns - we will need to make a few modifications to put in our Moodle system. This Elements series was not designed with Iowa Core in mind. Some terminology may need to be modified to fit with Iowa Core. Some districts could use this resource immediately - but would need to have understanding that over the year it will be modified. This will take work and funding. With Intel grant money - Intel says money can be spent on developmental work. That will be a conversation today at the ICN session. The other item that Evan has concerns with is that if we look at the 1000 that the state needs to train and we say that the Element series is great - statewide system would get half of that money so that they could support those individuals. Discussion about the AEA grant money being pooled together. Julie Graber and Denise Krefting are working on taking the Element content and putting it into a course and it will become a more formalized process. Intel is not marketing this process to our districts. Don't know how the DE will get out the word. What do we do in the immediate if districts want to use the series now before the Iowa Core alignment - do we let them have it now. Evan's recommendation is that we let certain districts go ahead and use it now with information that they may need to work to align it with the Iowa Core and the Iowa Core implementation plan, and we will continue with the transition work. One consideration to have: if half of the teachers trained are trained via online learning, how would AEAs feel about half of the AEA Intel grant money going to the online council? || • 7/14, 8/26, 9/23, 10/28, 11/23^, 12/23, 1/27, 2/24, 3/24, 4/28, 5/26, 6/23 Last year a face to face session was held. Asked that we do it again - August or September. Evan will send out a meeting wizard to choose date. ^ - Tuesday before Thanksgiving (only date not 4th Thursday of the month) || Future agenda items? ** || ** Evan ** || ** 5 ** || Looking at past goals and making new goals Updates on projects ||
 * **Intel TEACH Elements Courses** || **Inform, Discuss, Next Steps** || **Sue, Evan** || **30** ||
 * Evan is assembling a group of consultants to take the Intel Teach Elements content and develop those into facilitated courses. Those courses would then count towards the "1000" the state needs to train.
 * **Calendar for This Year** || **Review** || **Evan** || **10** ||
 * Dates for 2010-11 are:
 * ** Closing ** || ** What needs to be communicated?
 * Items on the next agenda include