2-9+Notes


 * || **Review of agenda, Updates ** || **Common understanding, Identification of additional items **** (Questions/Actions are listed below in red) ** || **Evan & Others ** || **90 ** ||
 * **Recording for Today's Meeting**[| http://iowa.adobeconnect.com/p5jygxwd1ui/]

• //**2012-13 Budget**//
 * Chief Administrator Update (Evan)**
 * Evan was not on agenda in for the past month
 * 2012-13 Budget was provided to Governance Council
 * Evan will speak to all the Chiefs prior to the next meeting

• //**K-12 Online Learning & Outside Vendors**//
 * Graphic shows three areas of grant
 * Professional Development
 * Delivery Managment
 * Content & Instruction
 * Nancy reviewed the CoPi document
 * This went to the Chiefs, there will be a meeting between
 * AEA's
 * DE
 * Iowa Public Television
 * a few of the Chiefs have indicated that the would like to attend
 * One of the driving factors is the Online K-12 schools
 * Clayton Ridge and CAM are pushing forward with this initiative
 * They are partnering with Connections Academy
 * Where do we see our support to K-12 schools in Online Learning?


 * OLLIE Re-Design, Other Issues Regarding the OLLIE Sequence (Evan)**
 * There is an OLLIE course that is beginning on one week from Sunday
 * This course will be co-taught by Lynn and Peggy
 * The current class ends on Sunday
 * Due to some health issues the instruction of this course fell below standards, we will ensure that the needs of the current students are met

Evan & Peggy will be meeting with the Heartland AEA tech team today at 1:00 to plan out the transition process for Moodle 2.0. We will forward the plan to council members.
 * Moodle 2.0 Update (Evan)**
 * Meeting is schedule today at 1:00pm
 * The server administrator has been out and recently returned
 * Our intention is to have the Moodle 2.0 server up and running in April. With all courses moved that are not currently in session.
 * Challenges
 * Getting it up and running
 * Training to instructors
 * Video tutorials with directions
 * Webinars for people
 * Getting a shell up for training purposes
 * If you have any advice or thoughts on how to support your local AEA, please let Evan know.
 * Moodle Users Group
 * Where are we in the process of getting this group off the ground?
 * Status is the same as last month
 * This may be a good forum to get information out for the update
 * A conversation with Bob Puffer will be started will be started by Tiffany DeJager from IPTV

• **State Policy for Online Safety/Digital Citizenship**
 * DE/AEA "Same Page" Group**
 * Beginning July 1, 2012, schools' Internet safety policies MUST provide for educating minors about appropriate online behavior, including interacting with other individuals on social networking websites and in chat rooms and cyber-bullying awareness and response.
 * A connection with IAECTE needs to be made, Evan will make this connection
 * He will investigate what resources or support can be shared between these groups
 * Each district will need to add policy regarding Online Safety/Digital Citizenship
 * This was identified as one of our goals this year
 * We have not progressed on this goal
 * There are a lot of great resources on this topic
 * Tech consultants have pulled together some of these resources, some districts have chose to take advantage of these and some have not
 * One item that may be beneficial to districts is to create common curriculum, this would not be required
 * It would highlight what would be needed in curriculum for Online Safety/Digital Citizenship
 * We already have the Digital Citizenship model that Keystone AEA created
 * Do we see this as the work of the AEA council? How do we proceed?
 * Lance Wilhelm has talked to the tech team at Heartland to revise the Internet Safety course that can be offered statewide.
 * Toy Waterman is currently working on the revisions
 * Let's get this put together and get it out across the state
 * Create one course and share across the state and not have each AEA start from scratch
 * Is this geared towards students or teachers? It is geared towards the teachers.
 * Susan Schrader has provided the "new" language that needs to be addressed
 * We need to some coordination across the state to provide courses
 * We have seen AEA's creating some really good materials for online courses, but it is only being used locally
 * We need to collaborate and offer these courses statewide, this will allow our message to be consistent across the state
 * One thing that we need to clarify is the intended audience
 * If the training is for teachers/instructors that the responsibility lies with the SWOLC
 * If the training is for students that responsibility may lie with another group
 * We do not want to step in or waste resources in an area that we should not be in
 * If courses are being designed regarding Online Safety/Digital Citizenship, they should be offered statewide
 * Within this the student courses, could be embedded within the course
 * This will allow the AEA's to have local instructors
 * There is an Intel site, it is called Engage
 * This is a nationwide community that anyone can join for free
 * Could the other AEA's have input on the course that Toy Waterman is restructuring?
 * Materials will be provided by the other AEA's
 * This will not create a super committee, but will allow other eyes to look at the materials
 * Evan/Sharon will take to the Media Directors

• **1:1 Support**

• 3 Mentors/Mentees. Process is working well so far, though our mentors have said they feel like they can handle much more.
 * Mentoring Update (Evan)**
 * The process is working really well
 * The mentors have a feeling that they can handle more
 * Are there any suggestions for new mentees?
 * We currently have two instructors that are currently teaching the Intel courses
 * They are NEW instructors to online learning
 * They are part of the TQ grant through ETLO
 * The third instructor went through the OLLIE sequence of courses
 * She is looking to adding courses around classroom instruction
 * She is developing the courses and have not been proposed yet
 * Peggy and Evan will look at our pool of instructors for new mentees
 * It was suggested that someone from the PBIS area be sought out
 * We are working with Colleen Anderson to create some training that will provide an overview on the process of instructing an online course

• **Council Approval to Add More Mentees. Recommendations?**

• Currently Have Terminology For Different Online Formats • **A need for terminology around scope of courses?**
 * Feedback: Granular Size Terminology for Online Courses (Evan)**
 * This is a rough draft of a marketing tool that Evan has put together
 * There are four levels that Evan has identified
 * What is the buy-in across the state?
 * What is the role of AEA PD Online?
 * It may not necessarily be the type that is important, but who directs it
 * It could be set up like this, but it may be better on a level of awareness
 * We could take our previous conversation of Digital Citizenship
 * What is the buy-in by the AEA's?
 * If it is agreed upon where is falls on the chart, then we know where the responsibility lies
 * Who provides resources may be a good column to add
 * There should be an expectation that the Online Databases be embedded in the online courses that we teach
 * These are very good resources to be included in theses courses
 * A more intensive course around the Online Databases has been suggested to be added to the OLLIE course
 * Can the databases be made available to the preservice teachers in the Methods courses at the universities/colleges?
 * It is believed that they are already available
 * They also need to be offered to the instructors of the Methods courses at the universities/colleges
 * We do not have an avenue to communicate with the Methods instructors


 * Intel Update (Evan, Peggy, Sue)**
 * Biggest benefit was the networking
 * Sue Swartz shared
 * The Year One report was approved
 * All five Intel courses are currently available through Moodle
 * We have 57 masters instructors trained
 * 2 senior instructors
 * 2 UNI instructors have been trained through ETLO
 * Peggy and Evan will audit this course
 * Will be writing a grant to support mentoring for online instructors
 * If we are doing evaluations for face-to-face trainings, should we not be doing evaluations for online instructors
 * Marketing was a big part of the conference
 * Peggy shared
 * Colorado has a great system going for the Intel trainings
 * They have developed three different sites
 * Another state would like to share content
 * We have content that they would like to utilize and these states have content that may benefit AEA PD Online
 * We shared the alignment between ETLO and Iowa Core
 * Evan shared
 * There was talk of a sixth course in science that will be finished in May
 * The ETLO courses, these are a series of pedagogy courses
 * The Colorado marketing was very informative
 * Evan spoke with Missouri and Nebraska regarding collaboration
 * Missouri is ahead of us as far as development of courses
 * They are interested in course sharing and development of new courses
 * Nebraska is behind us in the development of courses
 * Both states are interested in becoming part of the Moodle users group

Instructional Coaching Course Creation (Ed Service Directors)
 * Deb was instrumental in the work that has been done up to this point
 * One avenue that we wanted to have available was in the area of Instructional Coaching
 * This was following a training by Jim Knight
 * The Ed Services Directors would like to have a course on Instructional Coaching
 * Evan and Peggy have been approached regarding the design
 * We do not want a big committee put together
 * There has been discussion around hiring an outside person to design
 * Could Peggy begin the design work on this course?
 * When we think about the resources that we can provide around the state
 * There is only so much time that Peggy can put into this
 * We are hoping to hire additional Instructional Designers in the upcoming year
 * How do we go about deciding that this is something Peggy can do
 * Does this fit into the goals that we have for this year?
 * It would be an excellent time to go forward with this
 * Some of the problems that we had were caused due to trying to replicate Jim Knight's processes
 * At one point there was conversation regarding the Jim Knight training, but there are other authors/researchers out there
 * We do not want to limit ourselves to just this style
 * This will be a nice caveat to add this and make our program that much stronger
 * Are we charging different AEA groups for the support
 * There is a difference in development, support and maintenance
 * This program would fall under development and maintenance
 * What should our response be if a group comes to us asking for development and maintenance vs. maintenance of a program
 * This should be tied to the budget
 * This is not an outside group, it is the AEA's asking and we are trying to make our instruction better
 * This will be a question of priorities
 * What can we do in any given period of time
 * What comes to the top of the groups that we serve
 * The directors may have to decide what the top priorities are
 * The only situation that it would be viable to charge back to AEA's
 * If it is only going to be used by a small group at one AEA
 * It is good that the amount of time that can be put in by the Instructional Designer
 * This still allows us to continue to still put out quality work
 * Is it feasible that we are a self-sufficient group
 * When do we offering trainings that are fee based and when do we offer trainings that we do not charge a fee for?
 * Should we be treated like all other Professional Development programs within the AEA's
 * When should development of courses come from AEA PD funds and when should it come out of individual AEA funds?
 * Who are the people that will become Instructional Coaches and what will they be instructing?
 * There is not a specific content area that they will be coaching
 * There is some content that will be offered to teachers that will be coaching
 * There will be different levels of coaching
 * It could be in the classroom, face-to-face classroom
 * It is not about coaching online instructors
 * It is meant to provide online training to be in a classroom
 * Peggy will move forward with the online course

Instructor Survey (Peggy, Evan) Marketing Update (Evan, Peggy): Steps for Spring of 2012 • Continue Twitter Advertising of Courses • Update Website Material, including Featurettes • Promotional Video • Promotional Flyer • Look at Booth Space for Conferences in 2012-13?
 * Survey was sent to 34 instructors, 16 replied
 * We were looking for feedback on the amount of support that instructors were getting and what they might need
 * Were instructors trained by OLLIE or were they grandfathered in
 * Are they interested in a Level II OLLIE course
 * How do you communicate with students in assessment and feedback
 * Most instructors are using two or more forms of assessment
 * How frequently do you use the activities offered through Moodle
 * 11 people have never used the Blog that is provided in Moodle
 * 10 people have never used the Audio (this is a new feature)
 * We may need to provide more information on this feature
 * Items used frequently
 * Wiki
 * Questionnaire
 * Hot Potato Quiz feature has never been used
 * Support ideas
 * Mentoring
 * One-on-one support
 * Activity Modules can be added
 * The instructors have asked for the ability to add a rubric, the sharing cart and Skype are high on the list
 * Most challenging about online teaching
 * Feedback abilities
 * Making sure students stay on task
 * Uploading a video so space is not taken up on the server
 * Does support level meeting your current needs
 * Would like more webinars
 * We will take a look at the suggestions that were sent forward to us
 * 102 followers
 * We have converted to a new site
 * Colorado has found success in this type of promotion
 * It is not necessary to get a full catalog into hands of potential clients
 * Just an awareness of the type of learning
 * Evan will look into this type of service
 * Promotional items were is suggested

License Renewal Coordinators - Consistency Committee (Sharon, Sherry, et al)
 * We will keep updated on this information and how it affects our work
 * How does it apply to online learning
 * **I did not get good notes on this section, I was experiencing issues with my computer and lost all notes**

Current Budget
 * If you have districts that need to be shut off in the Online Learning System, please let us know
 * We just received a notice and have shut off access to some districts
 * What are some of the reasons that districts are opting out of the Online Learning System?
 * Costs is the biggest hurdle
 * How are the OSHA requirements being satisfied in the districts that are opting out? ||
 * **2012-13 Budget** || **Discuss, Create Recommendations for Chief Administrators** || **All** || **3** ||
 * [[image:http://www.wikispaces.com/i/mime/32/application/vnd.openxmlformats-officedocument.spreadsheetml.sheet.png width="32" height="32" link="http://iowaonlinelearning.wikispaces.com/file/view/Iowa+Learning+On-line.xlsx"]] [|Iowa Learning On-line.xlsx]

We will discuss the proposed surplus and make recommendations for the Chief Administrators. Some items that have been mentioned so far:

• Hiring of at least one additional Instructional Designer (cost to system = $90,000) • Consideration of 50 cents/enrolled student for districts (cost to system = $200,000). • Consideration of the $25 fee for teachers for Mandatory Reporter training (cost to system = $17,500).  • Consideration of additional costs to PD departments that are losing funding due to more enrollments going to the statewide system.
 * The online council would like an additional study on salary structure
 * The Chiefs are looking at this and it may affect the salary structure
 * The thought is that it could be reduced
 * It was suggested that it not be eliminated, but reduced
 * We are moving forward on the free version of this training
 * It would not be available or relicensure, but for the non-certified staff
 * Do we want to take some revenue that is being generated by this system and give back to the AEA's for lost revenue

What do we want to take forward?
 * Hiring of additional staff and the salary comparison
 * Not really advance on any of the other suggestions, but evaluate the past year before anything further is changed
 * Concerned about the fee for the Mandatory class
 * Is ISEA still developing a course around the Mandatory Reporter to assist with the fee
 * We are moving forward on the non-fee related course for Mandatory Reporter for non-certified staff
 * We are hoping that it is available by mid-March
 * It may not affect our revenue, but may keep some of our current districts
 * It will allow us to market this system
 * We have created a HIPPA training and would like to make it statewide through the Online Learning System
 * At this point, we do not think that we will lose our full market share. But we may lose some.
 * Evan will be visiting with the Chiefs about the budget ||
 * **Closing** || **<span style="background-color: transparent; color: #000000; font-family: Optima; font-size: 13.3333px; text-align: start; text-decoration: none; vertical-align: baseline;">What needs to be communicated? **
 * <span style="background-color: transparent; color: #000000; font-family: Optima; font-size: 13.3333px; text-align: start; text-decoration: none; vertical-align: baseline;">Future agenda items? ** || Evan || 5 ||
 * Agenda items:
 * Update from the Chiefs meeting regarding budget, process for districts to opt in/out of Online Learning System
 * Update on Moodle 2.0 through email prior to meeting
 * Update on Moodle Users group
 * Communication about OLLIE courses
 * Update from the Media Directors on the Digital Citizenship/Online Safety
 * Advisory Council update
 * Peggy will update on Instructional Coaching ||