Transition+Plan

= Transition Plan for the Statewide System =

**1. Registration** Registration questions to answer • Hybrid courses offered? Site-based courses offered? • Are we accepting purchase orders? • Do AEAs want individualized reports? • What should the cancellation policy for the statewide system be? • We will need to do separate contract with each graduate institution, so there will be a different fee from your local arrangement. We are looking to have one fee for the statewide system for each institution (as opposed to a different fee for each participating AEA) • What will be the grades that we offer (A, B, C, etc.)? • How high of a priority is it that we have the course proposal online (vs. email), or can that wait until the system is off the ground? • Heartland is looking at a password system.

**2. Policies** __Course Proposals__ - Types of offerings - Target audience & timeline - Participant requirements? - Required elements = Instructional methods, Outcomes, Requirements/Assigments, Research base - Alignment with the Iowa Teaching Standards or Iowa School Leader Standards, and with Iowa Core - Grading scale - Credit length

__Instructors__ - Requirements (vita) - Reimbursement - Instructor letter/packet - Recording grades - Expectations for providing student support - Books, supplies, and other resources

__Registration, Fees & Payment__ - Costs per credit - Graduate credit options - Changing credit types - Methods of payment (including credit cards & purchase orders) - Cancellation/withdrawal - Registration process, deadlines & notifications - Transcripts & transcript reprinting - Retention of records

__Other Policies__ - Incompletes - Course cancellation - LMS - Participant requirements? - Course orientation - User support - Intellectual property - Copyright of materials used - Course evaluation - Class size (max/min) - Equity - Privacy

__• Letter of Intent 3 months prior to beginning offering of courses__
 * 3. Licensed Provider Status **

__• Advisory Council (membership procedures needed)__ - Design/development of original application - Needs assessment - Criteria for selection of course instructors (same as below) - Annual evaluation

__• License Renewal Coordinator__ - File all reports - Contact person - Develop licensure renewal program - Approve courses - Maintain records (courses & participants & instructors) - Record of credit (transcripts) - Inform participants of reporting procedures for renewal credits earned

__• Application & BoEE hearing__ - Identify criteria used in selecting faculty/instructors - Current survey using multiple data sources as basis for programs provided - Program objectives & needs assessment - Program evaluation procedures

• Will statewide system be 1) with one AEA as fiscal agent, 2) rolled into the IEC, or 3) its own entity, like the IEC? • What will yearly costs be for staffed positions, host AEA costs, technology/infrastructure, legal fees, licensing, etc. • What are the revenue streams? The online learning services we provide consist of many areas. Plus, there is support for individual AEAs & the DE providing their own services. Some of those are free for participants, and some we will charge for. • How will charges for the trainings be handled (via each AEA, each LEA, each teacher yearly, or each teacher by training)?
 * 4. Funding Structure **

• In addition to project manager, instructional designers would be hired. • Determine how much local support (phone, secretarial, business office, etc) the host AEA will be reimbursed for providing • Programming determined by as-needed basis
 * 5. Support **

__• Moodle Server (online courses)__ - Virtualized server setup - Training for Host AEA system administrators - Account setup (synch with current databases - registration and/or training server) - Catalog setup & course import - Template development - Module import
 * 6. Technology **

__• Centralized Website__ - Welcome video - About us & Contact info - FAQs - Course/offering/instructor features - Online learning research & resources - "What is online learning?" - Links to Registration, Moodle, Trainings, Modules, Resources, Eduvision?, Communities?, Webinars

__• Email (for statewide positions)__

__• Training server (must be made AEA-general)__

__• Modules__ - Directory w/ links to free, accessible modules

__• Resources & Eduvision?__ - Centralized wiki for statewide teams to assemble common content/resources - Centralized multimedia warehouse for statewide teams to assemble common multimedia & recorded webinars

__• Communities__ - Free sites w/ links from centralized web or locally developed self-hosted system?

** 7. Marketing Marketing Plan** • Name • Logo • Domain name • Centralized Website • External announcements (Newsletter, social media) • Internal communication • Committee representation (Joint Directors, Media Service Directors, Chief Administrators, Iowa Core PD) • Presentations