5-3+Notes


 * **Review of agenda, Updates ** || **Common understanding, Identification of additional items **** (Questions/Actions are listed below in red) ** || **Evan & Others ** || **90 ** ||
 * Evan - Vacation from 5.21 thru 6.1

Spring Survey
 * Each AEA will be asked to distribute the attached survey
 * AEA267 sent out using contact manager system
 * Evan will meet with the AEA's that were not in attendance today; he will talk to them about sending out this survey


 * Drake Online Visits**
 * Will perform virtual site visits
 * Starting with Sam Oppel, Denise Krefting, Candice Benjamin and
 * The data that Drake is attached to the Program Evaluation link in the Wiki
 * Data will be shared by Drake

Special Education Directors • IEP, Child Find
 * Evan is working with Linda and Gary on this project
 * Creating a facilitation guide is the 2nd step
 * Modules will be used with teachers
 * Facilitation Guide will be a barebones guide
 * Third phase will be to create a facilitated online course
 * Goal is to have prepared by January 1
 * There would be a train-the-trainer session in January

Instructional Rounds
 * Has been a collaborative effort with SAI and AEA
 * Every AEA has a Superintents Network that utilizes Instructional Rounds
 * Looking at using this process with teachers
 * This will give the teachers to have a meaningful learning experience
 * Each AEA has at least 2 trained facilitators in Instructional Rounds
 * This year the training course will only be open to superintendents or AEA personal
 * We would like to have an online component, this would allow the work to be blended
 * Bonnie Boothray from SAI presented this to the adminstrators
 * AEA PD Online is being asked to create the online component of this course
 * The target audience for the 2012-13 school year will be a narrow base
 * It was proposed to have either Evan or Peggy attend a design team meeting for this possible course
 * This is a very different process than Ewalk

Instructional Tech Group (5/10) • 1:1 • TPACK • Digital Citizenship
 * Conversations will be started regarding these topics
 * We are not at the point of talking about specific content pieces in these courses
 * We are trying to lay down foundation of wants and needs
 * Goals are to have work done over the summer
 * TPACK and Digital Citzenship can move forward
 * Would it be possible for Marv to show what he has done and what you can do with it
 * Professional Development for 1:1 Schools and how best to offer to teachers
 * The first course was infused into the Iowa Core (2 credit course)
 * The other courses are 1 credit courses
 * A course is being developed by Toy Waterman and others
 * Goal is to have this completed by the end of summer
 * AEA1 information was student-based and will be linked to, but it is for a different audience


 * PBS Teacherline Proposal**
 * Last year talked about a possible partnership with PBS Teacherline
 * Logistics of registration
 * We talked about a workflow for registration
 * On our catalog and website, we would announce our partnership
 * There would be a link to Teacherline catalog
 * Initial registration would be handled by PBS
 * PBS would collect fees
 * Once in the course, different course credit options would be offered
 * It would be a downloadable registration form for credit
 * When AEA PD Online receives a registration form; we will create course
 * Kelly Nesheim will be listed as the instructor of record for all courses; she will issue the grades
 * Advisory Council will be looking at this arrangement
 * Great opportunity to expand our catalog
 * The money that is received is for license renewal
 * We will not have any expenses
 * PBS will provide all support of these courses
 * There will not be any money exchanging hands; each entity handles their own fees


 * Iowa Workforce Development**
 * Evan has met with Todd McGee
 * IWD has a portal that is being utilitzed to assist people in career research
 * There was some confusion as to what the AEA's do for districts
 * IWD is asking for a link from our website
 * Jan Kuhl visited with IWD, she did not see how this would be helpful
 * The portal works with a downloaded software to access
 * IWD is trying to get the access to each community and students
 * IWD goes out to communities and districts and informs the communities on what services they can offer
 * The concern is that it will confuse districts about what they are offering
 * Even though IWD is supporting this, we may receive the phone calls for support
 * What are we being asked to do
 * Are we being asked to endorse this product
 * Are we being asked to promote this product
 * This is a tool that can be used in conjunction with IHaveAPlanIowa
 * Recommendation is to create a page from our website
 * They are another government agency and we would like to be a good partner
 * IWD approached Heartland's chief administrator and was filtered down from there


 * Training System Updates**
 * Non-licensure training for Mandatory Reporter was put into production
 * Ability to print Certificate of Completion for Mandatory Reporter
 * Sent out updated directions
 * Evan believes that the billing notices have been sent out
 * AEA's pay the host AEA for each district
 * If districts chooses not to participant in Online Learning System, the host AEA reimburses the AEA
 * Additional trainings will be added over the summer
 * Email recovery of passwords being worked on this summer

(Links here are for the internal sections... do not distribute this list w/ links to the general public!)
 * OLLIE Course Schedule/Registration**
 * 5/7 - 6/10 Technology for Online Instruction (2 cr)
 * 6/4 - 7/8 Assessment, Feedback, and Evaluation (2 cr)
 * 6/11 - 7/1 Introduction to the Online Learner (1 cr)
 * 6/18 - 7/22 Instructional Design (2 cr)
 * 7/16 - 8/19 Assessment, Feedback, and Evaluation (2 cr)
 * 7/30 - 9/2 Online Facilitation (2 cr)
 * These courses will be on the Moodle 2.0 server
 * Site-based courses are being offered for all of these courses
 * These are for participants that would be possible instructors

OLLIE Cohort 6 • Technology for Online Instruction = 9/5-11/13 • Instructional Design = 11/28-2/12 • [|Facilitation] = 2/20-5/7

Moodle 2.0 Transition
 * Server is up and running
 * We could not upgrade the server; we created a new instance
 * Courses are being brought over and coming in without losing formatting
 * First course being offered is the Technology for Online Instruction course beginning May 7
 * Instructors will have this summer to move to new server
 * Evan will continue to try and make contact with Bob Puffer regarding the Moodle servers group

||
 * Current Budget**
 * **ARRA Merger** || **Discuss, Next Steps** || **All** ||  ||
 * Hiring
 * Chiefs agreed to recommendations that were presented by Online Council
 * Three additional instructional designers will be hired to support
 * Content
 * Provision of Infrastructure service
 * These will be certified positions
 * The Online Council will now oversee the work being done
 * The Governance Council will oversee the budget
 * The Advisory Council will align work

Transition Plan • Ticket System • Remote Learner • Equella
 * Nancy's official last day is May 4
 * Peggy Steinbronn will be taking over this system
 * Scott, Karen Randel and Denise Krefting and Instructional Design team will transition to this position
 * We need to establish what will be asked of them
 * They will have input
 * What needs to be done
 * What kind of time will be involved and compensation for that time
 * Assigning courses to instructors
 * Our goal is that the instructional designers will take on this task
 * Editing of courses will be done and they will be pushed out as this happens
 * Possibility of using Equella outside of what is currently being used
 * This system is up, but there is not a lot of content
 * Even if there is no funding, there has been interest by the DE to supply some funding
 * Management piece needs to be worked out and issues regarding funding
 * Meeting next week and should have an update by next SWOLC meeting

Marketing
 * We have begun a marketing push
 * We had booth presentations
 * This help us find some instructors
 * We have brochures
 * This works out to one degree because it can be handed out
 * We need to go through our website
 * This will be an effort this summer
 * Social Networking marketing
 * Word of Mouth marketing
 * Always interested in feedback and ideas for marketing/promotions
 * Now we are adding K-12 piece in, how does this change how we communicate to the LEA's?
 * Do we brand this as the same or as something else?
 * This should be in place by fall
 * In order for this to happen, we have to figure out how this is going to fit
 * We need to work with Iowa AEA online and communications directors
 * Evan will talk to these groups and see what their thoughts are regarding this topic

CoPi
 * Where do we go and how does it serve in the future
 * 40 teachers involved in the areas of math, science, social studies and language arts
 * There is a core group that oversees the work that the CoPi group has done
 * Now that we have funding, what do we see as a sequence of courses to be offered in these areas
 * How can we connect all the online communities to better work together across the state
 * Core group
 * Contributing group
 * We would like to talk to our EdServices Directors about this structure
 * We would like to talk to our EdServices Directors about this structure
 * Is this the best route to continue to move forward
 * How can we get AEA's to contribute and have it done in a manner that is fair to each AEA
 * Some of things that would be done would have a impact statewide
 * To provide a level of understanding on what is working and what is not working
 * We need to get the current reality mapped out and provide a clear picture
 * Provide questions to Evan and he could come back with a working document
 * We do not have answers to all the questions
 * For the EdServices Directors, Evan will provide an overview of what is going on
 * He will share with Online Council as it is going on
 * Online Council, please provide questions or concerns
 * Evan will answers to questions or place it on the concerns list
 * Establishing a Core Group could possibly provide cover the need

Online Council Responsibilities
 * We did not receive a lot of feedback on this topic
 * Evan has been going out to site visits
 * What are you asking from this group
 * Looking for a commitment of boots on the ground people
 * People that can help with the work to be done and not just reporting back
 * These people may not have to attend every meeting

Evan's Recommendations 1 - Norma T, Deb H 267 - Deb V, Brian U 8 - Karen A, Dorothy D 9 - Robert R 10 - *Stacy B, Tony A 11 - Lynn M, Denise K NWAEA - Judy S, Pam B GHAEA - Judy G, Maryann A GPAEA - Seth D, Kristin S ||
 * **Closing** || **What needs to be communicated? **
 * Future agenda items? ** || Evan || 5 ||
 * Agenda items:
 * Update on Instructional Rounds
 * Update from Instructional Tech-T-Pack and Digital Citizenship
 * I Have A Plan and IWD update
 * List of who has taken OLLIE courses
 * Update on hiring process
 * Create a presentation around common clarity around Ed Tech work
 * Online Council please provide questions or concerns ||