4-28+Notes


 * ** Review of agenda, Updates ** || ** Common understanding, Identification of additional items **** (Questions/Actions are listed below in red) **


 * ** || ** Evan & Others ** || ** 45 ** ||
 * Recording for the meeting: []

Updates include:

• DLL Update (Tiffany & Bryan) IPTV: System-wide repository of media learning objects. Emphasis on adding context to clips. Content, technical infrastructure, workflow for contributions metadata schema, front end services. Last year did BETA test. 200 teachers participated. Teachers that fully participated found the resources useful, high quality, and reported that they would use the system again and refer other teachers. Improve - better search results, ways to save resources. Focus was on content itself. DLL will merge with WGBH Teachers Domain. Begin testing this system this summer, IPTV will pilot it for Iowa teachers in September. Teachers will have early access to new service, offer prof dev for teachers, This will be free for teachers. Teachers can sign up now through Teachers Domain iptv.org/teachersdomain Future considerations - premium service level - local customization, local standards alignment services, student-level accts, API feed for local integration, costs tbd. This will always be free to teachers. There will be costs on PBS/IPTV end. bryan.bauer@iptv.org tiffany.dejager@iptv.org Important to discuss with media directors - roll out of free service - ongoing discussion through the summer. This will be big piece of Equela. Cost of API. Takes content and makes it available in the Equela repository. This will include locally developed resources, Iowa AEA online resources, and others. Can take these resources and embed them right in your course. Equela - action items - find out from Remote Learner what modules they connected with - what Equela's recommendations are. Learning from Utah and Kentucky and what they've done. As we are licensing our K-12 programs - part of that is asking for and acquiring digital streaming rights for educational series. AEA PD online standpoint: potential for prof dev being put in repository too. This has potential for expanding into a state partnership PK-20. That is what has happened in other states.

• Soft Chalk - Lesson Builder (Evan) The media directors approved purchase with use of grant money for initial costs. Future costs $2600 for entire state to maintain license - provides updates and prof dev opportunities, media directors did not decide how they would break that down, but approved doing it. 2nd cost $2000 for entire state to transfer license to teachers that we train. A lot of people are eager to get started. As soon as Evan gets the license key distribution, he will get information out. Grant Wood has contract to send in and be approved. Hopeful to have available by May 16. I-Evaluate Goal to have ready May 1. Course proposals ready - waiting for instructor and dates. Matt Ludwig has list of 125 people who need course. Prioritized by license expiration. Two instructors for each course - content is done - some logistics need to be figured out yet. Matt is going to send out email to all people who have communicated to him - stating we are ready to offer - and sending emails on directions on how to register. Evan needs to have the dates confirmed. It was brought up that there may be a high number of people interested in the Evaluator course and that 2 instructors may not be enough to handle the load. Concern that not everyone has gotten on Matt's list.

• ARRA (Nancy & Vic) 160 educators involved in Communities of Practice - 4 areas - language arts, math, science, soc studies. Each has central course to be used as a starting point for their work. Soc studies in process of developing course. Summer prov dev opportunity that Denise Krefting built - online course using OLLIE course. There were some things they would like to add to it. Good starting spot. One challenge - how do they continue this discussion. Will you have common vision, common work - collaboration/sharing. The 4 areas created a timeline to the next June with deadlines to meet. One meeting a month through Adobe Connect. Using wikis, facebook, twitter, google group, 8 members on leadership team to help design meetings and face to face in July. Seemed to come together in a clear manner - enthusiasm and interest is there. Each curriculum group has a process with how each one will be implemented. Future sustaining - chief administrators given a projected budget/analysis of what needs to be continued to sustain the work. The chiefs were told that the work of the repository would be funded by media dollars - not a plan on funding future content purchases, the coordination of the work of the grant by Nancy -if we don't have a person to continue that a lot of the work would fall apart. At last meeting they talked about it and suggested that this would be something they would be a part of. Would have Brent talk with Kevin and they were to meet with Jason Glass. Kevin asked for more background info on current job description that Nancy has - guidance on what this could look like in the future. Gwen and Evan met Monday and talked about where this lines up. Because of immediacy of sustaining Nancy's position - this needs to be addressed.

• State Board of Directors & K-12 Online Learning (Gwen) Gwen's concern was to get things to flow nicely across the state. Roles of DE, AEA in the partnership. DE or ILO might have reason for determining policy for online learning including sp ed issues, brokered marketplace for schools to market K-12 courses, oversee the quality control of K-12 courses offered in Iowa, oversee alignment with the Core, mentoring for Community Practice, AEA responsibilities would include delivering media, statewide repository, delivering prof dev, provide tech and infrastructure for schools to access online learning, oversee implementation of sp ed. Nancy's position - communication, marketing, advocacy of all offerings. Coordination of the content available through the repository - licensing agreements, etc., coordination prof dev opportunities, internal communication. Districts are looking for help and guidance - and looking to see if we know what we are doing. From AEA perspective - can't do everything. Seek out partnerships as much as possible. Evan will update what conversation is with chief admin - 2 items - sustaining of Nancy's position and the funding structure. Timeline for remote learner system - Evan does not know - question for Nancy. Maybe we need to look at our monthly meeting date as we meet the same day as the chiefs meet.

• New updates for Training System (Evan) Training system updated its look to the AEA system colors on April 13. Two trainings were added to the system: Medication Administration - Administering Glucagon to Students with Diabetes and Medication Administration - Administering Rectal Diazepam for Seizures. Four remaining Medication Administration trainings will be finished in the next month.

Work will now begin on the District Administrator features. Local districts could change passwords, assign trainings, run reports, create own trainings. This will factor into the chief admin decisions on funding of the system.

• Spring Visits (Evan) - Evan has met with 7 AEAs so far. If you want someone to be a part of the meeting, please invite them to participate.

3/9 Heartland 3/22 Mississippi Bend 3/28 Keystone 4/4 Prairie Lakes 4/5 Grant Wood 4/12 Green Hills 4/18 NWAEA 5/3 - AEA 267 5/5 Great Prairie

Link to brief summary of visits. One idea -there is interest in another OLLIE cohort for consultants within AEA system. AEAs might have different priorities and different ideas of staff to be included. A cohort to stretch out over an entire year to give people more time to do. Need to figure out logistics of this - when to start, etc. Goal for next meeting is to figure out what it will look like and begin planning. Another idea - assistance with one-to-one implementation in the realm of online courses. A lot of thought on how you actually teach in a one-to-one environment. 2011 AEA Spring Visit Feedback || Still in process of working out some technical items. The link to reg system that is out there is https://prodev.aeapdonline.org. Graduate partners - no courses offered for Morningside or Turbo credit. Has to go through approval process. Courses right now have already been approved for Drake credit. Question about the process of choosing a graduate provider. Advisory council looked at this procedure and the basic thought was that if we are offering credit to those institutions and they require different things for their instructors, the instructors should have a choice. Propose that every course is offered by all 3 institutions. Ed Services talked about licensing issues - maybe need to take back to Advisory Council. What does that mean for face-to-face courses? If teachers want to take online course - it is the state system. Face-to-face is by individual AEAs. Maybe that point should be taken back to Ed Services. Concern: What happens if one of the entities does not award credit? What about courses that are developed in partnership with those institutions? OLLIE was developed with Drake for Drake credit...Morningside has also had some discussions. Right now this group is not making a decision about this - it is something for the Advisory Committee.
 * **Transition Update** || **Inform, Discuss** || **Evan** || **45** ||
 * • Registration System - The system went live April 18

• Governance Council - Next meeting is May 6, where we will look at the instructional designer position hiring and the recommendations from the chief administrators. The recommendations for the funding structure was taken to them in March - and it was approved for the hiring of the instr designer position. There could be some temporary funding for next year from IEC or from some other funding structure. See Funding Structure Notes. Information that Brent requested that Evan gave to him. Bottom of page 3 is new information for the chiefs. So where do we go from here...please note. Evan will update on the thoughts of the chiefs after today. May be a concern with Option D - teachers are responsible for their own relicensure fees.

• Chief Administrators - They will discuss funding of the system today, agreeing to fund it for the 2011-12 year out of their own budget. Evan submitted the following information to the Chiefs.

• Instructional Designer Job Description How do you see this position functioning? Evan forwarded via email job descriptions that Tiffany sent. Evan will also place these on the wiki. Should the person have a teaching background? Instructional designers have more strength in the process of quality instructional design not necessarily in the content - that would come from the instructor. Which would be better - strength in instructional design or strength in instruction. Possible requirement preference - experience in an educational setting is required - K-12 is preferred. Instructional designers backgrounds generally are in the corporate or military areas. May have a bigger pool to draw from if the requirement is more broad. We see the position as being one with instructional design expertise - working on a variety of projects (in future years could be simulations or other types of prof dev) - used on a statewide basis - component of teacher outreach - consult with local AEAs - evaluation of instructional media. The Governance Council meets May 6 - Evan would like them to finalize the timeline - Evan's goal is to have the person ready July 1. Evan will seek feedback on creating the job description. Will talk with Nola on ideas on how to get it out and advertised. Determine the group that conducts the interviews. Want representation from the chiefs, from online council, and possibly others with instructional design background. Hopefully interviews will be conducted by early June. ||
 * **Prioritization Survey** || **Discuss, Next Steps** || **Evan** || **45** ||
 * *** If you have not done so, please finish the prioritization survey.

Fully gathered data for when we meet in August is the goal. Evan will continue to work with the groups. What groups do we want to be sure to address and how do we do that? More building administrators was a suggestion. 2 years ago it was decided to leave it up to the AEAs as to how to get the word out. Should we do the same here? Evan will try to get some concise directions sent out. It will be the responsibility of the rep from each AEA to make sure it gets forwarded properly. If you have other suggestions, let Evan know. The goal will be to have a nice set of data for the fall planning session. Project list - programmer is working on the district administrative work done by August 1. Be hiring a new instructional designer July 1. General overview of RTI would be nice - move forward with the alignment of DE. GEI process also. Next step is Evan will visit with the DE about these ideas.

Results from survey. || Tim Taylor - Evan and Trista met with him - works for PBS. Teacherline worked with 15 institutions that offer graduate credit for their courses. Morningside may be a national provider of graduate credit. PBS Teacherline has a variety of courses and their own pricing structure for the courses. 1 credit $265, 2 credits $295, 3 credits $345. Could offer for license renewal credit. Could take what we offer and give the second layer through Teacherline.
 * **Teacherline** || **Discuss, Next Steps** || **Evan, Trista** || **20** ||
 * Evan looked at 2 Teacherline courses: RDLA130.1 — Teaching Reading in Science and INST180.1 — Differentiated Instruction.

Beyond the national courses IPTV could offer local courses. Would need to be someone who has gone through PBS facilitator training. Could select specific instructors - if you had a school districts that wanted the same course - could work through IPTV. Experience with child care providers and preschool teachers. This brings more manpower options. We could say to IPTV - here is the need - what can you do on a local basis - what option can you put together. Cost is potentially more expensive but there is a possibility for grants. Next step is to talk to license renewal people. Concern about quality and design. Evan has looked over 2 courses - if you are interested in learning more, feel free to talk more with Evan or Trista. Moodle course - so look and feel is similar. Comparing this course with Drake, Turbo, AEA courses - Drake courses are probably top quality (per Evan), but these are comparable. Evan went through and rated the course and it was well done. Concerns - we have things we want to offer for AEA online, there are ways we can identify certain aspects we want to offer - it doesn't have to be all or none. There are some logistics - to get the courses to appear in our catalog. Potential with marketing for these courses. Question for the group - what are the next steps. Do we talk with license renewal group for input? Evan will start the discussion with them now.

Next meeting - update on instructional coaching. Tech task force update. Format for these meetings - one concern is the week we are meeting - possibly meet the 1st Thursday of the month to better coordinate with the chief's meeting. Concern with communicating with all AEAs. Look at summer meeting schedule. Sample Syllabus ||
 * ** Closing ** || ** What needs to be communicated? **
 * Future agenda items? **
 * Schedule for next year? ** || ** Evan ** || ** 5 ** ||