8-27+Notes


 * Issue/Process || Expected Outcome || Lead || Time ||
 * **Review of agenda** || **Common understanding, Identification of additional items** ||  || **5** ||
 * Present at the meeting were Rhonda Sheeley (1), Deb Versteeg (267), Sandy Spangler (8), Andy Crozier (10), Sharon Kurns (11), Evan Abbey (11), Judy Griffin (13), Kathy Lockard (14), Vic Jaras (DE), Gwen Nagel (DE), Sue Swartz (DE), and Arlan Thorson (ILO).

Meeting notes were kept via Etherpad at [] ||
 * **AEA Sharing of Current/Upcoming Projects** || **Sharing** || **All** || **40** ||
 * AEA 14 = Start using webinars for Adobe Connect Pro

AEA 8 = Paraeducator classes online, School Imp/Sped services for webinars

AEA 13 = ACP training for staff, eWalk w/ iTouches, 1:1 initiatives

AEA 10 = 8 webinars scheduled, getting curricular teams on board, Developing online courses, eWalk, Orientation via Captivate/Presenter, Presenter presentation in September of eligibility, Presenter for Web IEP updates

ILO = Struggling learners, world language courses = high priority, Preparation for H1N1, Technology/online task force, Switched from Web CT to Moodle, Working on Iowa Core alignment, PD/support for ILO teachers

AEA 267 = Adobe Connect Pro training, Kickoff webinar for Iowa Core leadership teams, Literacy/Math initiatives will be using webinars, Online Learning/Moodle training

DE = Grants, editing machines for A/V development (for online), Final Cut Pro training, Building internal capacity, Connect Pro around the state (developing communication partnerships?), ACP online trainings offered weekly, eWalk licenses available, common templates

AEA 1 = Shift in Sped Problem Solving, delivering services in many ways (other than just f2f)

AEA11 = Webinar meetings, agency-wide training in Moodle/ACP, continuing to look for instructors, online courses in Moodle/ACP ||
 * ** Revisit purpose/vision of the online council ** || **Discuss** || **Sharon** || **30** ||
 * After round-robin discussion of pros and cons, it was determined to revise the purposes of the council (see home page). Rhonda stressed the importance of having fewer purposes to help focus the group's attention, and the council settled on the three as areas that fall under the council's work. It was recommended to create a vision narrative, discussing the formation history of the group & incorporating the current purposes. This will be done at a future date. ||
 * **Discussion about funding** || **Discuss, Next Steps** || **Sharon & Evan** || **40** ||
 * Sharon & Evan shared the history of the issue about funding, including the discussion during the May Chief Administrators meeting and the July Online Council Meeting. This included the Chief Administrators' request for some more specific cost totals to determine a budget for online work. Emphasized was the previous discussion about the need for a set budget for the council.

Rhonda & Sharon suggested that the council propose hiring set staff that could serve all the AEAs in the development of online content and the programming needed to maintain the system. Evan mentioned that positions would include instructional designers, programmers, and a project manager. Gwen added the position of system administrator to oversee the statewide Moodle server. It was noted that the chief cost in the development of any project was the time of the staff involved (technology and other costs are usually minimal). Hiring staff would basically cover the development costs of projects and would enhance efficiency.

Discussion about funding these positions was moved to be part of the next topic. ||
 * **Plan 2009-10 Council Goals** || **Discuss, Next Steps** || **Sharon** || **120** ||
 * The council broke into subgroups to determine 09-10 goals based on the purposes of the council. From there, the group prioritized the goals and summarized them into six total goals. For the notes of the prioritization process, see []

The goals for the 09-10 year are:
 * Common Moodle Server and a dministration
 * Develop a statewide team to design a n d implement online learning ( Instructional d esigners, project manager, programmer??
 * Solve registration problems (including financial issues)
 * Create content development plan (develop content, design online format,
 * Train instructors in online pedagogy
 * Develop communication plan to gain buy in from stakeholders

The council then broke into different groups to develop action plan steps. These were then reported back to the entire council. Here are the action plans for each goal. ||
 * ** Planning for Iowa Core foundational online module ** || **Inform** || **Evan** || **15** ||
 * Evan shared with the group the responses from Jim Reese and Deb Hansen regarding the ICC foundations module. Evan mentioned that he would be providing instructional design support for the project, and that Jim & Deb would gather the team of content experts from the networking committee. Arlan mentioned he would like to assist in the instructional design of the project.

Judy expressed concern that members in AEA 13 (including members on the ICC networking team) were not informed that this project was being considered. The concern was shared by others who serve on the ICC networking team. It was decided that concerns group members had about the communication should be made with Jim Reese, since that communication falls under the Iowa Core's teams' responsibilities. ||
 * ** Planning for Statewide Online Communities ** || **Discuss, Next Steps** || **Evan** || **45** ||
 * Evan gave an update on the development work for the online communities. Work needs to be done in two areas. 1) Develop training/support based on best practices of online community facilitation and assist the startup of a select number of communities using those best practices. 2) Develop the technological housing of the online communities to support the needs of the groups.

Evan has been gathering research on best practices in an attempt to develop the training and support for would-be facilitators. It was mentioned that there were several possible groups to pilot the communities, including MISIC (facilitated by Nancy Lockett), Iowa Bandmaster's Association (facilitated by Liz Fritz), and the statewide literacy team (facilitated by David Van Horn and the team leadership). Each group shares several qualities: A) They are an existing organization without a current online community presence, B) they have the support of the leadership, and c) they have identified facilitators with some experience in online communication. The council will discuss and determine which groups to pilot with at a later date.

Evan expressed concern with the [|current prototype Ning] that was being used. While the council's priority has been to focus on groups (as opposed to individuals or the whole umbrella), Nings do not offer much functionality to groups. They offer much more functionality to the entirity of the ning or to the individual. To meet the council's objectives, either A) a separate Ning could be used for each group and a simple web page could serve as a landing pad for all the statewide communities, B) a programmer could be hired to make changes to the Ning, or C) a programmer could develop a different system (Drupal, Joomla, Pluck, and Ruby on Rails have all been mentioned as possible platforms).

Despite the inability for a user to "cross-pollenate from one ning to another (they would have to sign up for each individual group they were to belong with, the council favored having different groups create individual nings (option A). This would maintain the low cost and would allow flexibility for already started groups. || Future agenda items? Plan to set future dates** ||  || **5** ||
 * **Closing** || **What needs to be communicated?
 * Before the next meeting, each council member is to meet with their chief administrator (and other pertinent stakeholders) to give an overview of the group's action plan for this year (including the request for budget/staffing). Evan will prepare and distribute a set of talking points based on the group's action plan steps.

Because of conflicts, a meeting wizard will be sent out to determine a September date. The other dates for the year are 10/15, 11/24, 12/22, 1/21, 2/25, 3/25, 4/23, 5/20, 6/17. All will be from 8:30-11:30 via Polycom with the exception of one date TBD in the spring, which will be a full day session.

Next meeting (September) will include (lead in parentheses): • Stakeholder Communication discussion (Brian) • Moodle Server Poll results (Andy) • Moodle Server Update, Interim Administrator Discussion (Vic, Evan) • Rationale, Job Description, and Workflow discussion, preparation for chief administrators proposal (Evan & Sharon) ||