5-21+Notes


 * Issue/Process || Expected Outcome || Lead || Time ||
 * **Review of agenda** || **Common understanding, Identification of additional items** ||  || **5** ||
 * Paula Yalpani from IPTV, the programmer from the [|Iowa Learns website], shared with the group that the website has been looking for a way to incorporate online learning courses from the AEAs. She has set up each AEA to have a login (Evan distributed the login information to each AEA separately via email). It was decided that the group would prefer a separate link on the left side to guide people into AEA classes, as opposed to college/university classes. UPDATE: Paula has since added the link to both the [|Iowa Learns website] and the [|ILO website].

We will reflect on the website at the July meeting. ||
 * **Reflection on 2008-09 & Planning for Next Year** || **Discuss, Identify format for 09-10 mtgs.** || **Sharon** || **35** ||
 * The following notes were generated via etherpad during the presentation

__What went well:__ Not having to travel to Des Moines for meetings, Polycom worked well Wiki was most helpful for meeting notes, agendas, collaboration, etc Attendance by members Collaborative nature of group Communication with partners Bringing in varied expertise and experience/support. Willingness to try new times/formats, etc. Fair number of accomplishments All going roughly in the same directions Having same needs across the state, good thing. Being able to have a statewide meeting to share things has been a good thing. Good to have opportunity to share, listen to what is going on. Keeping AEAs up to speed. Coming to a common consensus on the online learning and courses for credit. Appreciate the work Applaud the state wide network. Bringing ideas to gether. Aligning and supporting Iowa core Organized, inclusive Far more comfortable with topics and what we are aiming to do

__Things to improve__ Use Adobe Connect Pro for meeting format Continue to revise and develop long range goals and formalize processes Set up dates that are regular and frequent throughout the year Meet at least once per month, have scheduled At beginning of next year or this summer, revisit purpose, why we meet and what we are hoping to accomplish. We need to be on the same page as we add people in. We are working on things that could impact the entire state. If we are looking to passing things on to the rest of the state is probably not enough time. Meet for longer periods at one shot. A two hour meeting to fit all of our needs might not be the best way to meet the demand. Especially at the end of the year. We should look at a varied type of meeting style. An all day face to face several times per year might be a wise idea. Wonder if we have all the right people at the table, There are sometimes when we don't all grasp what is going on at the meeting. Ability to work together as a statewide group. Sharing of ideas and moving forward as a group. Using technology for us to meet. Develop some goals at the beginning of the year and see what we accomplish throughout the year. By the nature of what this group is, if we are looking to see where we collaborate and bring others together. We should have goals on the best way to work with other statewide groups. Communication is difficult. We should talk it through. Operations...notes Face to face questions once or twice per year would be wonderful Marketing on the DE website. That would allow educators to understand opportunities. We could add to it a little bit as it is ready.

Sharon sent out the 09-10 calendar with dates. The August 27 date will be a full-day meeting in Des Moines, as will a date in spring (May). The September date was shifted to the 25th. Sharon will send out a revised calendar. Due to conflicts, our next meeting will be July 16. ||
 * **Feedback on Online Communities, Joint Directors Meeting** || **Inform, Discuss, Next Steps** || **Evan** || **35** ||
 * • Judy and Evan [|created a Ning] and have begun to set up some beta groups for testing. Other members of AEAs and DE have since joined.

• Evan gave an overview of some of the features and costs of the Ning (the notes are posted here on the wiki). Evan also mentioned that there were some limitations of the Ning platform. Most noticeably, Nings only allow one text box and one RSS field in each group, which would not be enough functionality for what groups would be likely to need. It is possible to add some customizable programming, but Evan did not know how to do this or whom to talk to about the process. Evan had visited with Bryan Bauer from IPTV, who suggested using Drupal or Plurk as the open source package. Vic Jaras also mentioned Joomla as a possibility.

• Evan asked the group for clarity on whether the AEAs and the DE would push to have all of their Nings put under a common umbrella. This would give one place for participants to go, and would help increase traffic from one community to another. It was also wondered what to do with a) Nings that are already established, and b) new requests to use a Ning before the statewide Ning was set up, the danger of these being there is no easy way to transfer information from one Ning to the next. Sue suggested that while info couldn't be transferred, a link from the new group to the old group's archive would suffice. Brian mentioned the importance of identifying only a small pilot community at first, and was uneasy about having many participants come to a Ning that could possibly be moved or disbanded with a different platform choice. The group decided that if new requests for Nings arose, they would be directed to the statewide Ning to be set up, but that the AEA online council would not actively seek/"advertise for" groups outside of the pilot.

• Evan, Sharon, and Sandy shared their reflections on the May 14th Joint Directors Meeting, where Adobe Connect Pro and the Online Communities were shared with the Ed Service Directors and the Media Directors. There was much interest in the group and discussion about the possibilities of the two technologies. The Joint Directors gave their endorsement of the Statewide Literacy Team to create a community on the Ning for their purposes, and each AEA would help send possible members to that site. ||
 * **Update on Chief Administrators Mtg, Stimulus Money** || **Inform, Discuss, Next Steps** || **Sharon** || **20** ||
 * • Sharon shared with the group that the presentation to the Chief Administrators would be May 28th. She will share with them an overview of the work the group has done so far, including: 1) the completion of the Web IEP online module, 2) the determination of online course guidelines for "15 hours of class time", 3) the development of online teaching standards and online course standards, 4) the proposal for online communities, 5) the purchasing of Adobe Connect Pro with the media service directors, 6) the setting up of training for online instructors, 7) the generation of a common clearinghouse for online courses available in the state, and 8) the prioritization survey. Sharon will then share the results of the survey with the chiefs, emphasizing that our next work will be with the Iowa Core modules (including formative assessment, IDM, and teaching for understanding), as well as the special education procedures manual.

• Sharon and Evan shared with the group the conversations they have had with Jim Reese, Colleen Anderson, and David Happe about the modules. Jim has mentioned a "foundations" course in Iowa Core as being the top priority. Colleen Anderson has put forth a timeline for the formative assessment sub-committee to develop an online course ready to be delivered July 2010. And, David Happe is coordinating a team of consultants who would develop the procedures manual online offering during the 2009-2010 year. Evan and Sharon will gather a written synopsis of each task for the July meeting to help the group better analyze our capacity to complete the projects.

•. Sharon also will ask the chiefs to share in the financial support of the statewide mandatory trainings, which for the 08-09 year resulted in $50,000 total. It was estimated that next year's costs would be lower, since there would not be another updating of the training database, like there was in 08-09. ||
 * **Online Teaching & Course Standards, feedback from license renewal coordinators** || **Discuss, Next Steps** || **Evan** || **20** ||
 * • Evan shared with the group the feedback from the license renewal coordinators that was requested by the online council in March. AEA 267 expressed reservations over the timeline of the standards committee work, feeling they did not have enough time to have appropriate personnel look at the standards internally. The rest of the license renewal coordinators mentioned they approved of the standards that were developed. It was proposed that the AEAs that had approved the standards would be allowed to move ahead with training based on those standards, while AEA 267 could discuss the standards internally. AEA 267 could then lead a revision process of the standards next year (or whenever time would allow).

Those that were in favor of the proposal were: the DE/ILO, AEA 8, NWAEA, GPAEA, AEA 9, AEA 11, and AEA 13. None were against. Not present at the meeting were AEA 1, AEA 267, AEA 10, and AEA 14.

• Barb requested that the timesheet guidelines that were established by the license renewal coordinators (to help determine whether an online course meets the necessary 15-hours per credit requirement) be reposted on the wiki. Evan will create a link on the left hand side of the wiki to the new document. || Future agenda items? Plan to set future dates** ||  || **5** || • Update on Online Communities and feedback from joint directors • Update from meeting with Chief Administrators • Discussion of Iowa Core modules, Special Education Procedures Manual • Discussion on centrally located Moodle server • Feedback from the group on the Iowa Learns database ||
 * **Closing** || **What needs to be communicated?
 * Next meeting (July) will include: