3-1+Notes


 * || **Review of agenda, Updates ** || **Common understanding, Identification of additional items **** (Questions/Actions are listed below in red) ** || **Evan & Others ** || **90 ** ||
 * **Assessment Trainings (Peggy & Evan)**
 * Peggy is working with Colleen Anderson's group
 * Colleen has content for three Assessment trainings that she would like to offer on the Online Learning System
 * The work will be done by Colleen's team with Peggy overseeing task


 * HR Directors (Evan)**
 * Meeting regarding Online Learning System and the uses for it
 * The HR directors prioritized the work that they would like done:
 * Top priority is Harassment Training
 * Evan will be working the HR directors for the training to be offered this Spring
 * This will be the only training offered this Spring
 * HIPPA training
 * They will meet in May and goals will be set for upcoming trainings for 2012-13 school year


 * Are we still looking at compensation from groups for the work that we perform?
 * Given the revenue stream that we have right now, this is not a concern
 * We will need to look into this further due to the number of groups approaching us for trainings to be offered in the Online Learning System


 * Iowa Workforce Development & IASBO (Evan)**
 * Evan met with Iowa Workforce Development
 * IWD has created a "portal" that ties together different resources and items that build workplace skills
 * Evan asked how this works with I Have A Plan
 * This could be built on top of it to work on
 * Resume building
 * Interview Skills
 * This is not web-based, it does require to be installed on a computer
 * IWD is interested in working with Iowa schools, they have met with the Chiefs and this is how they connected with Evan
 * They are working with local libraries at this time
 * They would like to work with the AEA's to build awareness that this "portal" is available
 * Perhaps if this is a great resource, we could look into building a training around this "portal"
 * We would like to get someone to look at the application and find the effectiveness for students
 * There are some good assessment tools, but there is no curriculum around this material
 * Iowa Workforce.org/AccessPoints
 * Schools will still continue to use I Have A Plan, this would be in addition with this program
 * Evan did ask how much coordination there is with the Department of Education
 * The reality for IWD is that their budget is being cut and this is their answer to get information out to people
 * Evan would like to get the right "eyes" to look at this
 * He would like Sue Schirmer to get some counselors to look at this program
 * He also asked Steve Iverson to locate some people to look at this program
 * Evan would like to make sure that this draws a common line with I Have A Plan


 * OLLIE Re-Design, Moodle 2.0 (Evan)**
 * We would like to go through the OLLIE courses this spring, in order to
 * Refresh the courses
 * Check links
 * Three courses we would like to do some visual things to them
 * Denise is currently teaching an Online course that she has updated the look and feel of the course
 * More OLLIE (MOLLIE)
 * We know that there is courses that Drake offers
 * These are high quality courses
 * Some cases these may be cost prohibitive
 * We have thought about offering
 * Instructional Design 2 course
 * Looks at design elements, i.e. when do you have too much text or not enough text
 * One issue in the original Instructional Design course is sometimes the cart came before the course
 * This is course will assist instructors in redesigning their current courses
 * A course around awareness of other programs out there for online and face-to-face course instruction
 * Two different paths may be needed because we would like to market to instructors of online courses as well as face-to-face instructors
 * Synchronize Learning
 * There could be a big target audience for fully synchronize courses
 * ILLO has some science courses that utilize synchronize courses, but it is not the only way to complete these courses
 * Mentoring
 * ILLO partnership
 * Providing training with the OLLIE sequence
 * Dates were sent out for the trainings that we are offering
 * Are we going to open up these trainings to be offered for free or will there be a cost?
 * The instructors will need to take one of the two introduction courses in order to continue to teaching for ILLO
 * It is the teachers responsibility to pay the cost of training
 * We are going to set aside registration for the ILLO instructors
 * There will be a cohort of courses, it will be done by trimester
 * So that each cohort would be completed during a four month period
 * It will give instructors the flexibility of taking the courses throughout the year
 * We would not cap the enrollment, but it will allow us to offer more sessions
 * Ed Tech Leaders Online
 * Last year
 * Project-Based Approach course
 * Julie Larsen (AEA), Jessica Gogerty (DMPS), Deb Humpel (DE), Chad Christopher (district employee), Alicia Hendricksen and one other are being trained by ETLO to instruct Intel courses, but it does not limit them to only Intel courses
 * Could these courses be offered as ongoing professional development for our online instructors?
 * Expectations with OLLIE and our view of that as an initiative
 * How does this play a part in what we do in the State
 * When we do work in the State, do we require instructors to complete OLLIE or something similar?
 * Lynn came across a Tweet, Randy Richardson asked the question "When are we going to have courses to teach instructors to teach online?"
 * Lynn responded that we already have the OLLIE courses
 * Jason Glass did not respond
 * Why is this not a statewide initiative
 * From ILLO's perspective, ILLO is supportive of the OLLIE content if they have not complete something within a masters program
 * IPTV creates courses that are offered through ILLO PD, but they do not require them to take these courses
 * Can they teach if they are currently enrolled in the OLLIE courses?
 * They need to have taken or need to be registered by the fall to continue teaching online
 * Past fall, unless some other alternative arrangement has been made, it will not be acceptable to continue to teach without this training
 * OLLIE or equivalent
 * Kevin and Gwen are fully aware of the OLLIE and ILLO training
 * Sue will work with Kevin and see what the awareness is at the DE level
 * The appearance is there that we are not working as a system
 * That is not a true representation of all the hard work that is going on
 * What we should aspire in the state is that everyone knows that this is a state-wide initiative
 * Is there something that can be sent electronically to market OLLIE and create a level of awareness
 * We have a link on the AEA Statewide website
 * It is bigger than just OLLIE, it is about the whole AEA Online System
 * We need to market better about what is being offered
 * Evan has been approached about making a 15 minute informative video about AEA PD Online
 * What is going to be the requirement for K-12 instructors?
 * What happens if the DE comes back to us and wants some documentation of what training is going on?
 * What will higher ed do for teachers coming out?
 * Iowa State and UNI are offering electives around distance technology, but they are not required
 * Iowa State's course is an overview of all technology
 * Do we have any idea of the number of instructors for AEA PD Online that have not completed the OLLIE course?
 * It does depend, we have some that have not completed all the courses
 * New course proposals, we are checking the instructors on completion of OLLIE or an equivalent course
 * How are we checking to ensure that the instructor if qualified to deliver the content?
 * We are looking at this as any other license renewal coordinator
 * We look at the instructors qualifications
 * It was suggested that we set up a group that can look at the content review to ensure that it is a quality course that is being offered
 * We are looking at state-wide consistency, we do not want to make it so complicated that it takes eight weeks to process a course
 * Should we start with the Ed Services Directors to put together this group?
 * This would be a group that would review a course that we have not offered before or maybe Evan is not familiar with the content


 * It has been two/three years ago, our starting point was the Online Teaching Standards. Originally these were in a working document, this is kind of the glue that we were holding to. If there was a teacher that could demonstrate those standards, then they would not need the OLLIE courses. Should the emphasis be on those standards and if an instructor could met those standards, then maybe the OLLIE courses should not be required.
 * Maybe have a core OLLIE course with additional course to meet needs as they arise
 * What do we do with instructors that have taught online for a period of time, but have not completed the OLLIE courses?
 * That was the purpose of the standards, this would be the measuring point of the abilities of the instructors
 * The instructor would need to show competency in meeting the standards of instructing online
 * OLLIE is the most efficient way of getting an instructor up to speed on instructing online
 * Administrators need a way of evaluating online instructors
 * In our redesign, we should include the standards as a total document
 * The standards that we developed were not intended to be evaluative, they were just developed to build trainings around
 * The districts need some sort of way to evaluate the way that teaching is offered online
 * Standards and Benchmarks are not in stone and should be adjusted to meet needs; maybe the standards have served the purpose well and maybe they should be adjusted to meet current needs
 * With regards to ILLO, as it is being moved out of the seven year ramp up stage, they are looking at how they evaluate their teachers
 * It was proposed to moving the Iowa Teaching Standards to In Task as preservice
 * As we look to the future, there may be a statewide change on how we do things moving forward
 * If there is a conversation at the DE regarding evaluating teachers in online learning, we would like to be part of this conversation to ensure that we are inline with the state

Moodle 2.1
 * We have a server set up for this
 * We are still working on transferring the courses to Moodle 2.1
 * We are moving to a new theme
 * Transfer date is April 14-15
 * Any course after that date would be in Moodle 2.1
 * Any course in progress will be completed in Moodle 1.9
 * Evan is trying to avoid having to move individual courses, but it may come to that
 * Evan will be trying to meet with IPTV regarding moving to new Moodle

Trainings for Beginning of 2012-13 • Essentials of Mandatory Reporting of Child Abuse* • Diversity Awareness & Cultural Competence • Harassment in the Workplace • TPACK - Understanding & Implementation • HIPAA Compliance • Assessment Trainings • (possibly) Digital Citizenship in the Classroom
 * Training System Updates (Evan)**
 * Marv is starting the work on this program
 * Feedback on the name would be appreciated
 * This would be a free training that would NOT meet the needs for licensure renewal
 * It is designed for the cooks, bus drivers or any participant that does not need this training for renewal
 * Peggy is working with a group; Stephaney Jones-Vo and Gilmara Mitchell
 * This will be a training based on awareness
 * Marv has done research around this topic
 * When a participant completes a training, they have the option of completing a survey
 * The survey is based around the use of technology in the classroom
 * This would be a basic awareness and implementation
 * This would not be a big training to complete because it is centered around technology that we currently have
 * Would it be possible that this could be taken to the next level, could Marv have something ready for the technology meeting in May
 * Evan will do a write up with the outcomes and he will send it out
 * This can be forwarded for possible feedback
 * Access can be given to our training server
 * Work can be completed by June
 * TQ course is being done at Heartland to work on updating the TPACK matrix
 * The group would like to update the tools
 * Lynn McCartney has asked for help in updating this matrix
 * Work will be done is small groups to update the matrix, she does know that the entire matrix can not be updated but would like assistance
 * The media directors are interested in overseeing the work that is done in the State
 * No action steps have been created
 * One possible step would be taking the current work that we have around Digital Citizenship
 * Toy Waterman and others are working on a state-wide course around Digital Citizenship
 * This is not a training, but would could be asked to create a training that would be a yearly update and could be incorporated in the classroom

Ethics for Educators
 * Training on the system already
 * Individuals are looking at the content in this training
 * We are looking for feedback and possible improvement on the course
 * BOEE is looking at adding a requirement centered around on-going training on Ethics
 * They are looking more at a course
 * This would mean that there would be credit offered for any course based on Ethics

New Administration Features
 * The new features are on the back-side of the trainings
 * These features are for the state-wide administrators
 * The merging feature has been added
 * This may not mean anything, but to the state-wide administrators this is a great tool
 * In March, districts should be able to upload PDF into the Online Learning System
 * This will allow the districts to offer "trainings" that are district based
 * We are working on getting the email recovery of their password or they could enter in the security questions answers
 * The issues that we have experienced is being "black" listed by schools
 * Our server was being used as a "spaming" server
 * This feature is projected to be competed in March
 * The Mandatory Reporter Certificates need to contain a nursing number
 * We have added fields for the Nursing CEU number and the addition of Teachers folder numbers
 * We are working on the ability for participants to be able to print their own Certificates of Completion


 * Feedback: Granular Size Terminology for Online Courses (Evan)**
 * Evan has reworded the vocabulary
 * The 4th column was changed to "Who is providing the training and what is AEA PD Online's role?"
 * Beyond development of content has demand gotten to the point that there is a need to prioritize of support and design?
 * When we hired Peggy we created a job description, but we may need to look at this again
 * We identified time allocation, a certain percentage was for development work
 * A certain percentage is done on consultation work
 * A certain percentage is done on research to make recommendations to the council
 * The fourth category was on training and marketing
 * We need to get Peggy involved in looking at this description and make sure that when we hire another Designer that this is accurate
 * Would it be helpful within the document to be explicit regarding marketing, communication and training
 * Is there a role at the statewide level?
 * At the Statewide level
 * The council has development this ourselves
 * Or another group has come to us for development
 * One consideration that we have is that we have to think about the revenue that is brought back in by this initiative
 * This may happen, but it needs to be identified in the beginning
 * Resources provided
 * AEA PD Online basically provides all the development resources
 * We do need the content expert
 * As a council, we may say that we need to have a stipend for the consultation work
 * If it is a course, pay may be $750 for one-credit, $1500 for two-credit
 * The question needs to be answered who is going to pay for the work
 * AEA PD Online will take care of maintaining and updating, in order to ensure that it is "fresh" material
 * We see ourselves providing more consultation and support versus design
 * The Council should be available to help market because only one training/course will exist
 * A minor initiative may have one that exists or multiple courses that exist
 * This would be something that needs to have an awareness to the Directors
 * Child Find and Web IEP is an example
 * We just want to be able to communicate what is available around the state and let the Directors know what the trainings are
 * Individual level
 * A person in the private sector/district develops a course, but it is not part of the bigger picture in the AEA
 * All syllabi are submitted to the online system
 * Possibly add columns on communication and marketing
 * Evan is willing to meet with groups at the DE to present this document and bring about the awareness
 * Sue Swartz will communicate with Kevin to make arrangements for Evan to present
 * Evan is hoping to share this document out next week with the Directors
 * The word "buy-in" may create a problem, it was suggested to change this in order to not require the group to seek approval at every level
 * Supporting was suggest for this change


 * Instructional Coaching Course Creation (Evan, Peggy, Sharon)**
 * The Ed Services Directors has been charged with providing content based around Instructional Coaching
 * They would like to take the modular content that they have and put it together into a course
 * Denise Carlson has been identified to take the content and put together a course for teachers
 * This would not be just a state-wide course
 * This would be a major initiative
 * We would provide support
 * Development would be Denise
 * Compensation for development needs to be worked out
 * At Simpson is a flat $500 for course development
 * It does make a difference on what you are asking for
 * We need to pay for the quality of the work
 * Is there going to be an expectation of them to go through the OLLIE courses?
 * Target date is September
 * There has been discussion around marketing
 * Would it be catalog or site-based? These discussions will be held with the Ed Services Directors.


 * License Renewal Coordinators - Consistency Committee (Sharon, Sherry, et al)**
 * One goal is to look at development of a common statewide proposal
 * There was a discussion about the differences in the course proposals
 * A smaller group was formed to look at the similarities and differences, they will report back in March
 * A common registration system is being looked at
 * Cost effectiveness
 * Transcript printing
 * This is being looked at very cautiously


 * Spring Visits, Calendar (Evan)**
 * Evan will be sending out an email to schedule visits to the other AEA's
 * The purpose will be to discuss
 * How we can improve services to individual AEA's
 * How can we improve our support at the AEA level
 * One-to-One Conference
 * Peggy and Evan are hoping to present at this conference
 * Peggy is presenting at the IACON Conference
 * TICL Conference
 * Keystone June Conference
 * Evan will coordinate with Rhonda regarding this conference
 * Does it make sense to have a booth at the IACON Conference on April 13 in Altoona?
 * The cost is $125, but this does cover conference registration
 * Part of our marketing plan was booth space at conferences
 * Sue Swartz thinks that Intel could help with the cost of a booth
 * It is a lot of bang for a small cost
 * There is crossover in groups, but not a lot of K-12 participation at this conference
 * This would be a market to find instructors
 * To form partnerships with other institutions
 * A contract will need to be turned in prior to March 7th, we can work on the payment after that


 * Current Budget**

||
 * **2012-13 Budget** || **Discuss, Create Recommendations for Chief Administrators** || **All** ||  ||
 * * Evan met with them last month
 * In general, we have about $330,000 in the black. Our recommendations
 * To work on staffing
 * The Chiefs would like us to put this into dollars and cents for them
 * They would like us to look at the market for pay
 * At our current rate of $90,000 (salary and benefits)
 * We could have up to three additional instructional designers
 * Our surplus, is based on no projected growth from this year
 * One suggestion
 * Reduce fee for access to the Online Learning System
 * Reduce from $0.50 to $0.25 per student
 * This would reduce our surplus to approximately $200,000 and would allow us to add two instructional designers
 * Second suggestion
 * The sustainability of the ARRA Framework
 * Maybe this needs to be a part of AEA PD Online
 * Still charge $0.50 per student with $0.25 being for the ARRA Framework
 * This would be used to pay for products that were purchased after expiration of contracts
 * This may change the duties in some of the staffing and duties
 * Next meeting is March 15, Evan will ask for responses to Chiefs at that time
 * Evan is going to put together some different cost proposals for the Chiefs
 * What it looks like with one instructional designer
 * What it looks like with two instructional designers
 * What it looks like to continue with the ARRA work ||
 * **Closing** || **What needs to be communicated? **
 * Future agenda items? ** || Evan || 5 ||
 * Agenda items:
 * Update from Chiefs
 * Update from ISBO and Iowa Workforce Development
 * Update on Online Learning System
 * Update on Instructional Coaching
 * Discussion on marketing
 * Update on Assessment projects from Peggy ||