3-25+Notes

** || ** Common understanding, Identification of additional items **** (Questions/Actions are listed below in red) ** || ** Evan ** || ** 20 ** ||
 * Issue/Process || Expected Outcome || Lead || Time ||
 * ** Review of agenda, Announcement
 * Recording of this meeting is at []

Announcements: • Communication Plan update - Evan met with Beth Strike (267) and Jennifer Woodley (GPAEA), members of the AEA Communication Directors group. They suggested working on an overall marketing plan to be presented to the Chief Administrators at their April meeting. They also strongly suggested using the AEA Online website as the home for the online offerings and information to districts, because it offers 1) steady traffic, 2) already-created branding, 3) a tie-in with the AEA system, and 4) an AEA-neutral site. Evan is meeting with Jerry Cochrane on April 26-7 to discuss using the website.

• Current projects update (see link for descriptions of each project) - Iowa Core Curriculum module is not quite finished. It is awaiting a meeting with DE representatives to do final proofreading and determine rollout. - The next prioritized module is the 103B training for educators. Evan would like to have a module created and available on the training site by the beginning of August. Some work has been done on the 103B training already. ** Evan needs content-expert contacts in order to begin the process. ** 103B is the change in legislation regarding corporal employment - any employee with contact with children has to go through training. Would like something in place by fall. Background in PBS be good. - Evan is working with Steve Maurer from the DE on online courses on Accessible Instructional Materials. There is a meeting with the statewide assistive tech team on April 30 that Evan will present at. Evan & Steve hope to create interest amongst the team, answer questions, and help build capacity to teach courses in the '10-'11 school year. Evan has also visited with Emily Thatcher from the DE, who is developing a course connecting the Iowa Core Curriculum for special education teachers of severe/profound disabilities. **She mentioned that she does not know of AEA counterparts in order to help deliver that course for teachers. Are there some that we could direct to Emily** Develop a course connecting ICC to teachers of severe/profound disabilities - build up network and find out who consultants are who do that and how to get training. - An overview of the Atomic Learning module can be found at a recorded webinar from the Heartland AEA Curriculum Network meeting: [] (it is about 25 minutes in). **Those interested in previewing or discussing the using the module with your own schools should visit with Evan.** Put into a course that incorporates into ICC and internet safety. If others would like to use it for their AEAs that is fine. - Summer online pedagogy course opportunities: 1) Technology for Online Instruction: Moodle (2 hours). May 3-June 6 @http://bit.ly/9cli1p 2) Technology for Online Instruction: Adobe Connect Pro (2 hours). June 21-July 26 @http://bit.ly/bekFLi 3) Online Learning Instructional Design (2 hours). July 5-Aug 8 @http://bit.ly/btNbjo **Should we put a full listing of different AEA online courses together for License Renewal Directors to be able to send out to teachers?** Why are we charging a fee and where is the money going - $120 fee - $60 per credit - the instructor is paid out of that, $25 for the credit. These are offered for license renewal. Maybe another could be offered for no credit - could be a future discussion. A benefit of doing this in one place - if it were offered statewide there would be no problem in filling the class. List the offerings on a website. The BOEE currently has a list of approved online courses and the BOEE feels it would be helpful to have this website. Evan will work on the full listing. Be sure that the website clearly states which AEA is offering the class. Explain that this is a transitional piece and show the big picture. || Requirements - advisory group to help with policies, setting fee structure, qualifications of instructors. Will a new advisory group be set up to oversee the AEA that sets up the statewide system. Certain policies would be determined by the council, other policies would be part of the host AEA. What are the polices to be left up to the host AEA and what policies does the council want to oversee. The policies set up for the statewide system to be determined by the advisory group - either local or a created new one. Suggested a rep from each AEAs advisory group. How many teachers and administrators must be on the group? Elem & secondary teachers, administrators, higher ed rep, students, AEA members, business/industry rep, community reps. Have a group made up of reps across the state to meet twice yearly - fill out app to become a license renewal agency - decide how to do policy and procedures - ask for approval from board. If we start now we could be ready to approach the board by the August deadline. Other option would be to use host AEA advisory council and expand it. The first option sounds better - getting the voices of teachers and administrators is important. Having the separate one may cause a little bit of a delay, but it is worth it. The host AEA would handle the fiscal responsibilities. That AEA would have to be flexible in working with both approved programs - online and face-to-face. Vote for advisory council- do it as a statewide application to be a statewide advisory program - option 1; option 2 - host AEA. Option 1 - lllll, lll Option 2 Evan will visit with Geri on the app process and report back in April. Evan gave Geri the work of the sub-committee to review. The group discussed course proposals, rubrics and other great ideas. The plan going forward is to have a conversation at the June meeting. Sub-committee will present their work in June - is it time to revise the statewide proposal for the purposes of online. Geri was thanked for her guidance. || Grant effects the media service directors, a portion of teachers for online learning. Media Services directors wanted to go forward with statewide online learning and a grant proposal was written. Build a portal for online learning for students, require content that we would own, work jointing with ILO to expand, acquire more modules, online vendors. Every entity is on board with exception of DMPS. Other states are copying us - and wanting to invite us as a partner. Another opportunity for us to serve as a leader. Purpose of the grant is to get the money to purchase content as well as prof dev. ILO has been state structure. Sub-committee created to determine some content that would be purchased for statewide system. Direct impact - 25% of money needs to be spent on prof dev. 2.7 mil total - $700,000 for prof dev. Consider what is the best way to spend that money to help build capacity for K-12 districts to teach online courses/content. MS Directors looked at options - module for Van Meter - meant to be run at bldg level -principal serves as facilitator. Blending of introductory topics - instructional design, policies and resources, online facilitation. 45 hr module for 3 credits. Some work is online, some face-to-face, some individually. Several AEAs are interested in that module. Another option - Florida virtual schools offers courses for a one-time fee of $8000 - we would get content and offer course. Online pedogogy. We can use our own instructors. Action step - Judy and Evan will visit with Florida virtual schools and get more information. Julie will work with Judy and Evan as well. Could we use ILO teachers to help with selection of what we purchase. Florida virtual school program prof dev is good. Conference that FVS offers - how to set up and run a statewide system. 2 day conference. One aspect of grant is to hire a grant manager to oversee. Evan's recommendation is to have grant manager attend (if we have a grant manager). PBS teacher line also offers online teacher facilitation training course. Talk with them about licensing course. They are willing to work with us. In process of aligning early childhood offerings for preK - specifically in early literacy. PBS teacher line has over 200 courses. April - share more information about specific options - IPTV, Florida VS, determination of host AEA. May meeting will have more discussion on where to go from here. || Medication Administration: Administering Rectal Diazepam for Seizures - 24 hours Medication Administration: Nebulizer Treatments at School - 25.6 hours Medication Administration: Administering Glucagon to Students with Diabetes - 16 hours Medication Administration: Medication Administration by Gastrostomy Tube - 20.7 hours Medication Administration: Insulin Pumps - 20.7 hours Medication Administration: Giving Insulin Injections - 23.2 hours Total = $4231
 * ** Statewide System for Online Professional Development, Questions From the BOEE ** || ** Inform, Discuss, Next Steps ** || ** Geri McMahon, Sara, Sandy, Barb ** || ** 45 ** ||
 * Rules to follow if license renewal program. Agree to offer so many classes per year.
 * **ARRA Grant/Statewide System for K-12 Online Education** || **Inform, Discuss, Next Steps** || **Evan, Rhonda, Andy** || **20** ||
 * [[file:ARRA grant4.docx]]
 * **Medication Administration Distribution Training**, **Funding Process for Trainings** || **Discuss, Decide on Process & Whether to Fund Additional Medication Administration Trainings** || **Evan, Sharon** || **20** ||
 * • Estimates for Additional Medication Administration Trainings:

Requirement for distribution of meds at school if nurse is not available - online training created for courses for med administration. Contact forwarded to each AEA. If questions about the med training, contact Evan. Programmer determined hours it would take to put the above trainings online. Heartland programmer worked with putting trainings online and available as agreed. Now that we are going statewide and have another set, we need to look at other options. There is a huge cost involved in creating these programs. How is this training currently happening? Some training has been via ICN. Community colleges offer trainings. Secretaries and level III teachers, coaches and activity directors, as well as nurses need this training. Present to chiefs a budget so you don't have to go to them everytime - give categories and perimeters. Can they approve some sort of support budget. Maybe start with a time frame of how to handle the budget. Online system will eventually support itself - but until then we need something set up for programming/start-up costs. Getting 103B training ready, medication courses ready, and maintenance items. Do we set dollar perimeters for a period of time - or set a dollar amount where chief approval is needed. Could Heartland be reimbursed for the extra $8000 that it unexpectedly cost to put up the medication courses. Fee structure - establish costs - has got to be priority item before we continue much further. Med Admin courses - if we charge a fee, we could cover costs. Could charge each individual, or charge school and give password. Some AEAs used to charge the teachers to take these courses before Heartland made them available free. Talk to chiefs about specifics what cost of upcoming proposals would be for programming and if they would accept costs for amount of money to cover those projects for the next three months; bigger picture of how to do this efficiently - online council provide a budget - with a certain dollar amount. Going forward could we propose asking for a dollar amount for start-up costs, and could council make recommendation on whether or not to charge for these medication courses. Is there another revenue stream for the budget, or do we need to start charging for courses, or will every AEA contribute towards costs. Is there a way to set up the structure for the district to pay a nominal fee and make it available for their staff. Suggestion to have each AEA contribute, and each AEA can make the decision to charge. Question of inequity if one AEA charges and another one doesn't. Brought up that the AEAs should be consistent - whatever the decision. Need to have a way to recoup costs - talk about doing it consistently. Charge each AEA, charge the districts, directly charge the teacher? Evan will present information to the chiefs and then this group will revisit after input from the chiefs. E-rate may be a further source of revenue in the future. || Guidance to the 3 AEAs on what is needed from each one and have that information for the April meeting. One concern is that non-competing AEAs would make decision - has been amended that all AEAs will be a part of the decision. Data has been gathered from survey. Also need cost estimate of what would need to be reimbursed for hosting the statewide system. Difficulty in how to estimate that cost. Look at features that we want and see if AEAs have additional costs to add features. Identify must-haves and want-haves and have cost estimates. Cost for technical side (programming and server), cost of support side, get baseline expectation from AEAs. Define hours available and what type of support can be provided. Is there a specific Moodle server size needed - are we hosting all courses in a central spot, or will all AEAs host. Host all in a central spot was consensus. Would host AEA need moodle administrator? Purchasing virtual support is an option. Needs to be understood if what Heartland is currently providing will move to the statewide system. Recommendation is that all things would be in one place - moodle server, registration system, trainings all be managed by one place. Maybe doesn't need to all be in one place by fall, but should move in that direction. The other AEAs need to consider the cost involved in taking on what Heartland already provides. The council needs to provide the direction of what the AEAs will provide. Sharon will offer support to have the registration system linked in to the training program. The courses from Heartland can be moved and there would possibly be some start-up costs involved, but that information may not be necessary now. There will be a cost involved in moving information to the host server. Moodle courses are easily moved. To host AEAs - Expectation - your system can support this number of courses - what would be the cost to get you to that point. What are you currently dealing with and what growth do you expect. The number put out was 300 courses - 100,000 registrants. Do not estimate costs for service-related issues - with the exception of managing the moodle server. Perimeters should be set by council for what the costs would be for the AEAs. Council says - we expect this percentage of FTE to be supporting moodle server and that is what will be provided - any costs above that are responsibility of AEA. Not factor in any salary regarding administrating moodle server. Cost estimates based on 300 online courses, 100,000 online registrants. Also consider the features from the survey that are needed from the host AEA. Get a group to go over the 267 survey to choose those features. Evan, Brian, and Rhonda will choose the must-have features and forward that to the 3 AEAs for cost estimates. Over time training system will go with this - but not a factor now. April meeting will be devoted to this discussion. April 22 is next meeting. || Future agenda items? ** || ** Evan ** || ** 5 ** || Dates for next year - stay with 4th Thursday of the month - 8:30 - 11:30? ||
 * **Project Manager Expectations for Council Communication** || ** Discuss ** || ** All ** || ** 15 ** ||
 * @http://etherpad.com/projectmanager ||
 * ** Statewide System Decision-Making Guidelines ** || ** Discuss, Develop Common Understanding ** || ** Brian, Evan ** || ** 60 ** ||
 * • During the March meeting, we will discuss common guidelines to how the decision for the host AEA system will be determined. The decision on the host AEA will be determined at the April meeting.
 * ** Closing ** || ** What needs to be communicated?
 * Items on the April agenda include