4-5+Notes

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 * || **Review of agenda, Updates ** || **Common understanding, Identification of additional items **** (Questions/Actions are listed below in red) ** || **Evan & Others ** || **90 ** ||
 * **Recording for this Meeting =**


 * Current Projects**
 * Assessment Trainings (Peggy w Colleen Anderson's group)
 * Peggy is working on getting the IELDA training modules in Moodle
 * Materials
 * Test Administration
 * Goal is to have ready to launch in November at the Iowa Cultural Events Conference
 * Most of the work will happen over the summer
 * Are these going to be self-directed or facilitated?
 * Initially, they want them to be self-directed with the option to change to facilitated.
 * Harassment training (Evan w HR Directors)
 * Evan is working on a rough module for HR Directors to look at
 * Harassment Training in the Workplace
 * Responsibilities
 * Supervisor training will be included
 * IASBO (Evan w Debra Van Gorp)
 * Discussions have been held around online courses that IASB needs to have created
 * This may be put in place over the summer
 * OLLIE Re-Design (Peggy & Evan)
 * Evan has been looking at content for upcoming courses
 * There is a second layer of courses that will be added called MOLLIE
 * Incorporating AEA Resources into Online Learning
 * Lynn McCartney, Denise Krefting and Kristen Steingraber
 * Blending of AEA Resources and a content area
 * Expectation will be that databases and resources will be used in all new courses or any course that has been offered previously
 * Modeling of how resources can be effectively used in courses.
 * Is there any plans to do another cohort of these courses?
 * Yes, the OLLIE courses are in the catalog
 * Please direct anyone looking to complete the OLLIE courses to these courses in the catalog
 * We have an internal section of the courses set-up, this is for those going through the courses right now
 * This will give people access to all five of the courses
 * We do not have the site-based courses for OLLIE set-up for the summer, these will only be offered as catalog courses
 * We do plan on offering another cohort next year
 * We took the courses and extended them over a 10-week period
 * Would you like to see the next cohort offered as an extended course or over a five-week period?
 * The people in AEA 267 could not see themselves completing this work in a five-week period
 * The more opportunities to take the course without having to wait an entire year would be better
 * The schedule has been developed on a "trimester" schedule
 * We would offer all the two-credit courses once per trimester
 * The one-credit course would be offered twice per trimester
 * No decision will be made until Evan speaks with the other AEA's
 * Are we adding instructors?
 * We are adding instructors
 * We also have a good pool of instructors trained already
 * We also have some people that are not affiliated with an AEA trained in the OLLIE material
 * It has been requested that a list of all current and past participants of the OLLIE courses
 * Evan will identify the courses that have been completed and who has started courses
 * This will be separated by AEA
 * It also includes information on the courses that instructors may be qualified to teach, this is an incomplete list that will need to be updated
 * MOLLIE (Denise K, Lynn M, Kristin S, Peggy, and Evan)
 * Mandatory Abuse: Child Abuse Refresh (Marv)
 * This course does not carry a fee; it can be used as a refresher
 * It was designed for non-certified personnel in a district
 * We are looking for feedback on the name of this training
 * This training does not focus on Dependent Adult Abuse
 * Not everyone in the school system is a mandatory reporter
 * Child Abuse Reporting (Not for Relicensure)
 * This will be available next week
 * Billing statements for the upcoming year will be sent out to AEA's shortly
 * Evan will be sending brochure that can be sent when sending out billing statements to the districts
 * Instructional Coaching Course (Denise Carlson and Peggy)
 * Ed Services Directors are working on the content for this online course
 * Denise Carlson will be designing this course
 * The work on this course will begin in June to be offered this fall
 * The first section of the course will be a train-the-trainer course
 * This will be offered as a catalog and site-based course
 * If there is a locally trained instructor for this course
 * Marsha Kruse developed a course-based on coaching
 * Evan will look at the course to see if portions or all of it can be imbedded in the course
 * Digital Citizenship (Toy Waterman, EdTech group)
 * Keystone course being created by Toy Waterman and the Statewide Technology Consultants group
 * They will be meeting on May 11
 * Also talked about taking some of the content to make a Foundations course
 * It would help will the basic do's and don'ts around Digital Citizenship
 * TPACK (May - Marv Howard, EdTech group)
 * Some training modules will be created in a group
 * Moodle 2.0 Transition (Evan)
 * Evan has begun creating tutorials in the new system based on
 * Navigation
 * Orientation will be updated
 * OLLIE courses will be updated
 * Have been asked for a Moodle Administration couse
 * Evan has been asked about a course on how to administrator a Moodle server
 * Looking at creating a course over the summer to be offered in the fall
 * We are hoping to offer the course for credit
 * It will be offered in Moodle 2.0
 * Moodle Users Group
 * Bob Puffer would like to speak with Evan prior to moving forward with this group
 * He wants to speak about his level of involvement in this group
 * Evan will speak with him this afternoon
 * Evan is working with the Early Childhood Group
 * They are developing courses/modules based around content
 * There is grant money that will pay for the work to be done


 * Update from Joint Directors**
 * Evan shared the document based on the level of involvement
 * In April, they will be prioritizing a list of items
 * Evan shared with them our process
 * This group starts with a needs assessment
 * Prioritization is the next step
 * Then looking at the budget to see what tasks can be accomplished
 * They like this arrangement, but they would like to provide some formal input in the fall


 * Update from Governance Council**
 * Not much to report because it will be covered in the Chief Administrators report
 * Billing notices from AEA's to LEA's will be covered
 * Chiefs did agree not to change the fee for next year
 * We will add some additional features, these new features will be highlighted in a brochure
 * The billing notices will go out to each AEA Business Offices
 * Evan will carbon copy the SWOLC


 * Work with Drake University on Online Visits**
 * Drake University visits face-to-face courses to see what is being offered
 * Drake will be "visiting" the online courses
 * This is not an evaluation
 * We are going to pilot these "visits" this summer
 * Heartland will identify some instructors whose courses will be "visited" this summer
 * Shannon Fleming from Drake University will be performing these visits
 * Shannon has knowledge of how to instruct online courses
 * The other institutions have not indicated that they would like to "visit" courses


 * Viterbo**
 * Helene Grossman is no longer at Viterbo
 * Viterbo wanted to see an overall course rubric
 * Viterbo also wanted to see changes to our Registration System
 * These changes have been put on the back burner
 * We want to work with the current Coordinator and not with the past Coordinator


 * Course Proposals**
 * We are looking at a way to add the rubric to our Course Proposal System
 * All the colleges/universities have been asking for more information based on the out-of-class activities, we are trying to meet this requirement for all courses
 * Evan and Peggy will be contacting instructors for this additional information as courses are proposed


 * Iowa Workforce Development**
 * They have developed a portal to be installed on computers
 * The target audience is not just students, it is for the general public
 * They spoke to Evan on what AEA's could do with this portal
 * It is a collection of links, it is a simple webpage
 * The question is "How will this affect I Have a Plan Iowa"?
 * Iowa Workforce is insisting that this will not replace I Have A Plan Iowa
 * We would make a link available from our Moodle server to download the portal
 * We will not make a big marketing pitch
 * IWFD is okay with this process
 * Evan will check back with Sandra at the DE before anything is added to our server


 * 2012-13 Trainings (*New)**
 * Asbestos Awareness
 * Bloodborne Pathogens
 * Bridges: Classroom Behaviors
 * *Digital Citizenship for Educators: Foundation
 * *Diversity Awareness and Cultural Competence
 * Ethics for Iowa Educators
 * *Harassment in the Workplace: Recognition and Your Responsibilities
 * *Health Information Privacy (HIPAA) Compliance
 * Lockout / Tagout Training
 * Mandatory Reporter: Child and Dependent Adult Abuse
 * *Mandatory Reporter: Child Abuse Refresh
 * Medication Administration in Iowa Schools
 * Med Admin: Administering Glucagon
 * Med Admin: Administering Rectal Diazepam
 * Med Admin: Giving Insulin Injections
 * Med Admin: Insulin Pumps
 * Med Admin: Medication Admin by Gastrostomy Tube
 * Med Admin: Nebulizer Treatments
 * Module 1: Section 504 Awareness
 * Module 2: Section 504 Application
 * Overview of State Requirements Regarding Seclusion and Restraint (Chapter 103
 * Right to Know
 * *TPACK - Technology Pedagogical and Content Knowledge Integration
 * Possible trainings to be added
 * IELDA trainings
 * These are not the end all be all list, there will be trainings available in the fall
 * The Directors would like to add two/three trainings throughout the year
 * This is just a starting list
 * No one is looking at the Copyright Training right now
 * This training is on the list of trainings to be developed
 * There are plans to develop Digital Citizenship which could include
 * Fair Use Policy for teachers and students
 * We could add a piece in each individual course that covers Copyright/Fair Use

(Links here are for the internal sections... do not distribute this list w/ links to the general public!)
 * OLLIE Course Schedule/Registration**
 * 4/9 - 4/29 Introduction to the Online Learner (1 cr)
 * 5/7 - 6/10 Technology for Online Instruction (2 cr)
 * 6/4 - 7/8 Assessment, Feedback, and Evaluation (2 cr)
 * 6/11 - 7/1 Introduction to the Online Learner (1 cr)
 * 6/18 - 7/22 Instructional Design (2 cr)
 * 7/16 - 8/19 Assessment, Feedback, and Evaluation (2 cr)
 * 7/30 - 9/2 Online Facilitation (2 cr)


 * License Renewal Coordinators - Consistency Committee (Sharon, Sherry, et al)**
 * The License Renewal Coordinators have a committee that has worked on a common course proposal
 * They came up with a common proposal to be used state-wide
 * They are now looking at the additional information that is required by individual AEA's
 * We do not have a lot of instructors that are teach across AEA boundaries
 * Another meeting is coming up in the near future


 * Spring Visits, Calendar (Evan)**
 * 4/11 - Iowa 1:1 Conference (2 Presentations)
 * 4/11 - Meet with Keystone
 * 4/12 - AEA Board of Directors (Booth)
 * 4/13 - IACON (Presentation & Booth)
 * 4/13 - Meet with Grant Wood
 * 4/18 - Meet with NWAEA & Morningside
 * 4/19 - IA COPI Transition/Future Planning
 * 4/27 - Meet with GPAEA
 * 5/2 - Meet with GPAEA Superintendents
 * 5/7 - Meet with GHAEA
 * 5/9? - Meet with 267
 * 6/12 - Technology Conference in Fayette
 * 6/13 - Technology Conference in Fayette
 * 6/18 - 6/20 TICCL (PLAEA/NWAEA) Conference (Presentations & Booth)

Still need to schedule AEA 8, 9, 11. Will contact you this afternoon.


 * Current Budget**

||
 * **Chief Administrator ARRA Merger Proposal** || **Discuss, Next Steps** || **All** ||  ||
 * [[file:Outline of 2012-13 AEA PD Online Staffing.pdf]][[file:Final Collaborative Initiatives Between Multiple AEAs 10.26.11.docx]]
 * March 16 there was a committee meeting with the Department of Education and IPTV to discuss the direction of the future from the State
 * Interested in the work with ARRA could continue into the future
 * This discussion also included the excess funds from Online course
 * This would use all excess funds, but this was based on zero growth
 * It was asked that Evan come back to the Chiefs group to seek approval to continue this work
 * Adding three positions was discussed (Outline of 2012-13 AEA PD Online Staffing)
 * There would be crossover to work on ARRA and Online PD work
 * One position would be a K-12 curriculum coordinator
 * Two positions would be instructional designers
 * They would be required to have technical expertise
 * More day-to-day functions would be moved to a "team leader"
 * License renewal coordinator responsibilities
 * Nancy does not have a continuing position, so these positions will be advertised
 * Have you thought about adding PK content?
 * We are not trying to exclude PK from this program
 * The way that digital resources vary for elementary and secondary levels, so a coordinator will need to look at the way that online learning is delivered
 * When do you see these positions posted?
 * The DE walked away from that meeting with the hope that the conversations would continue
 * How they can mutually work together and not work in two separate entities
 * This document does not mention working with Higher Ed and does not preclude any work from happening
 * This is just addressing hiring positions to support AEA PD Online
 * Pending in the Iowa Legislature
 * Iowa Learning Online
 * COPE which establishes that the DE is the provider of K-12 online learning
 * The DE would work in partnership with the AEA's and IPTV
 * Nancy is done on May 9 and we do not have anyone to continue her work
 * We need to continue to provide services
 * The duties outlined may change on the fly based on what happens in the Legislature
 * As is, we will be working without a person overseeing for at least two months
 * The MOU will delineate how this partnership will look
 * The Project Manager position will be moving out of the Instructional Designer role and move into the role of communication role
 * The Chiefs wanted a better understanding on who to contact regarding ARRA projects
 * Tiffany was talking about the technical support and management of some of these resources
 * In the hopper, there is the idea that funds would be made available for IPTV to provide technical support to Online Resources including Equella
 * What is the connection to acquiring resources
 * In the past Jerry Cochrean has procured resources from businesses, he would continue to procure funds for curriculum purchases
 * The procurement of resources for K-12 Curriculum Resource Teams
 * We could buy a course and improve it or we could create it from scratch
 * Either way a work team will need to be created
 * ILO has set aside a large amount of funds to purchase full curriculum and will continue improve courses on the backside
 * It would be the stipends to bring a committee together
 * This is just an internal AEA discussion and will not negate any of the work done by our outside partners or the work that they perform
 * The current goals that we have as an Online Council is based around Professional Development
 * We would just extend it to the ARRA work as well
 * Does it work within our monthly meeting goal structure or should it be separated?
 * How does it change things for the Online Council?
 * The work that was done within the graphic will help a great deal
 * There has been discussion about moving these meeting away from resource allocation and into more of a work meeting, would it be okay for Evan to meet with Deb to flesh out an Agreement about the need and our work to be done
 * Do we need to ask the question are the right people at the table or do we take back a suggestion to the Chiefs about the work that needs to be done by this Council
 * If we take on this new work, we need to look at representation on the Council to ensure that the outcome meets the goals of the group
 * Time wise, we should go back the Chiefs with a suggestion
 * The dollar amounts represent just base salary of the FTE positions, this does not represent the entire cost of hiring a position
 * We need to ensure that we are communicating to our partners that we are not going off on our own and we are collaborating with our partners
 * What do you think of the title K-12 Curriculum Coordinator?
 * Could it say Digital Learning Coordinator
 * If we put the word Digital it would be too broad, we could add Online
 * How does the title K-12 Online Learning Specialist work for this title
 * Does Online mean? How is it different than Digital?
 * Add a couple of bullets under this position
 * Does this create a difference in this position and the Project Manager
 * How do districts fit in this whole conversation
 * The districts have been developing their own online courses, but it is not the same quality that is being developed on AEA PD Online
 * It is loosely coupled system
 * On the K-12 content side, we are trying to
 * Provide tightly integrated system
 * Create a community, where teachers can create and share content across the state
 * We can help by providing content, but if there are districts in a K-12 setting, we need to have a mechanism to provide this content and provide expertise
 * It is important to identify the Project Managers role as developing partnerships
 * There is some concern that we are now paying for K-12 online learning through the AEA PD Online revenue, but there is a concern that one day the need will outweigh our revenue
 * They really want to market the value added to their $0.50 per student fee being paid by the districts
 * The Chiefs have discussed this topic
 * It may not be appropriate to call ourselves AEA PD Online if we are taking on K-12 Learning
 * It is more than PD now ||
 * **Closing** || **What needs to be communicated? **
 * Future agenda items? ** || Evan || 5 ||
 * Agenda items:

Evan will be adding two bullets to #6 and send back out Evan will send out the "Deb" and "Jeff" document Peggy and Evan will meet with Nancy to discuss the duties that she performs off-contract

OLLIE Cohort 6 preference will be sent out Evan will send out an email regarding the Child Abuse Training for Non-licensed personnel List will be provided on who has completed the OLLIE courses Business offices will carbon Council members ||